Administrative Assistant in Global Product Development Medical Affairs (temp.for 2 years)

Job description

  Job facts

For our team in Global Product Development Medical Affairs we are looking for an Administrative Assistant on a temporary basis for app. 2 years.

You will be responsible for:
·  General administrative/secretarial tasks, using MS Office and Google tools
·  Support assigned Team members (meetings and calendar management).
·  Organization and coordination of internal and external meetings. These include team meetings, video, teleconferences, Telepresence, hangout and WebEx and meetings with iHCP (Healthcare professionals) following compliance guidelines
·  Coordinate interviews worldwide and assists new employees with introduction program; travel and meeting organization worldwide in cooperation with the in-house travel centre and/or external parties if needed
·  Type documentation, e.g. agendas, presentations, minutes etc.; keep databases up-to-date: intranet (departmental homepages), internal Touchpoint and other Roche platforms, team and affiliates' contact and address lists (RADA), organization charts and global lists

·  Who we are

Basel is the headquarters of the Roche Group and one of its most important centres of pharmaceutical research. Over 8,500 people from approximately 90 countries work in Basel, which is one of Roche`s largest sites. Read more .

Roche is an equal opportunity employer.

Desired profile

Who you are

You're someone who wants to influence your own development. You're looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point.

You have:
·  Secretarial/Business/Office Management Qualification and several years of work experience (preferably in a similar position or in event management, agency or travel agency)
·  Fluent in written and spoken English, able to communicate in German (other languages are an asset); basic understanding of Pharma industry
·  Good knowledge of software applications (MS Office and Outlook)
·  You have managed diaries/calendars, worked for multiple managers, dealt with internal and external customers, is used to working in a fast paced environment with a busy work load, produced documents using MS Office packages
·  You have high ethical standards, ability to demonstrate Roche values, strong planning and organizational skills, communication skills, you are a strong team player, open-minded and flexible, customer service orientated and you prioritize workload and communicate proactively
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