Provides administrative support to Executive Chef and Food and Beverage Division; ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
Types, files, and upkeeps all private and confidential matters related to the department.
Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that
enables quick retrieval; ensures all files are kept up-to-date at all times.
Prepares the relevant materials for all meetings attended by Executive Chef: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings. Answers telephone and gives information to callers or routes call to appropriate official and places out- going calls.
Makes copies of correspondence or other printed matters.Prepares out-going mail.
Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.
Monitors and maintains the proper appearance of the Division's office area.
Handles out-going mails by courier.
Ensures travel authorisation forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
Handles monthly requisition of stationeries/general and dry goods stores.
Checks and updates associates' attendance records for Executive Chef's approval and obtain individual associate's signature before forwarding it to Human Resources/Accounting.