Purchasing Coordinator

Job description

CAIRO-ROAD 269(EGY)
Job Description

·        Carry out daily duties of buyer for goods & service, following Total Egypt processes & procedures.

·        Perform reviews of purchase requests, initiate requests for quotations, manages purchasing tenders, negotiation, awarding, and facilitate contracting processes.

·        Introducing new suppliers based on conducting market surveys and portfolio assessment

·        Ability to interface effectively with Purchasing and business people across a wide variety of backgrounds and levels, both at the different locations i.e. Head offices/ depots/ plant and the regional level.

·         Participate in and ensure the implementation of purchasing process, and ensure full compliance with established Total’s strategies, contracts, policies, and procedures as well as local law.

·        Develop and maintain good relationships with internal/ external stakeholders especially with suppliers (as per Total Egypt’s policies and code of conduct).

·        Within the assigned scope; ensure controlling and minimizing the low value expenditures made by other departments.

·        Process PRs and POs for supplies & equipment, ensuring POs are matching the submitted PRs and their supporting documents

·        Focal point for developing buyer’s own scope Performance calculation (savings), consolidation of all savings and submitting them on thermometer and/ or SMART tools

·        Administrate vendors’ master file and initiate periodic file housekeeping.

·        Focal point for contracts and suppliers databases

·        Preparation of monthly performance reports, analyzing results & initiate action plans to revitalize savings.

·        Extracting system reports/ data for internal and central team monthly and quarterly reporting

·        Request TOM quotations/submit PRs through OPTIMA tool for equipments/spareparts as requested by business of all departments, Importation logistics;(handle & manage order process with central purchasing team & customs clearance service providers from submitting order, identifying estimated customs costs, receiving & clearing order until final delivery)

·        Managing relationship and coordinating with central purchasing team for all related central tenders, orders and agreements

·        Effectively communicate & coordinate purchasing plans with other departments, contribute to cost reduction.
Ensure compliance with terms & conditions set by contracts where applicable.To be filled in for offers published externally
Offer ID

14140BR
Country

Egypt
About us / company profile

          

    Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental
    standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by
    100,000 employees: to make energy better each and every day.

       Total in EGYPT
Total is the world's fourth-largest publicly-traded integrated oil and gas company, with operations in more than 130 countries spanning all aspects of the petroleum industry, including upstream operations and downstream operations.

Total Egypt is a subsidiary of the international oil company Total SA established in 1998. The company is active across the entire oil product distribution sector, with general sales, lubricants, and marine and aviation activities as well as a retail network. The company currently employs 230 people and makes particular efforts in recruitment, training and professional development
Total Egypt’s involvement in the country has been growing constantly over the years. Whatever the circumstances the company has never halted its operations which has allowed her to acquire new positions in the market, with an estimated market share today of 15%.
The company runs retail network of 235 stations throughout the country and has opened a massive state-of-the-art lubricant blending plant in Borg El Arab. Total Egypt’s mission is to provide quality products and services to its customers. It retails high quality fuels and lubricants as well as services and various products at its Bonjour shops. 
Total Egypt is reinforcing its presence in Egypt as a leading energy player by participating in El- Gouna solar project together with the current shareholder Beltone and TED through a mega solar project of 50 MW for an estimated cost of 150 Million USD. Total Egypt equity is 25% besides 25% equity of Total Energy Development. 
At Total Egypt, the safety of people and operations, environmental protection, customer satisfaction and listening to stakeholders are core concerns. Industrial hygiene, employee health and product quality are absolute priorities.
In the upstream sector, two affiliates of ELF and Total were active from 1975 to the early 90’s in the different Egyptian basins. After having maintained an active watch on Oil & Gas projects since 2001, Total Exploration & Production came back in Egypt in 2010, with the attribution of a deep offshore block in Mediterranean (EEBO) which was relinquished at the end of its 1st exploration phase in August 2014 after disappointing well results.
On January 22nd, 2015 Total signed the concession agreement of the newly attributed exploration block North El Mahala onshore (100%), located in the Nile delta (NEMO).
On October 6th, 2015 as a result of the EGAS 2015 bid round, Total has been awarded 25% participating interest in the exploration block North El Hammad, located in the shallow water of the Mediterranean sea, Total (25%), BP (37.5%) and ENI (37.5% - Operator).

Candidate profile

·         University degree, 5 years of experience (preferably in procurement and in related oil and gas fields and businesses).

·         Sound understanding of purchasing, procurement and tendering processes

·         Experienced with SAP system and relevant software (Excel, Word)

·         Excellent English communication skills written (contractual) and verbal, with further preference to French.

·         Good time management and can work under pressure and able to manage competing priorities.

·         Well organized and focused; to manage the different tools and reporting systems/ requirements

·         Good negotiation, with interpersonal and communication skills and good analytical skills

·         Team player; able to deal with and support staff of different backgrounds, experience levels and needs
HSE competencies; level 1 for both Safety Intervention and Hygiene – security – environment
Métier

Procurement General Responsibilities
Job Title

Purchasing Coordinator
Branch

Marketing & Services
Region, department, area

Egypt
Functional discipline

Procurement
Experience level required

3 - 6 years
Employment type

Regular position
Affiliate (if known)

TOTAL EGYPT
Context and environment