Team Assistant (f/m)

Job description

Responsibilities:

· Support the team/department’s effectiveness by ensuring there is a highly effective level of administrative support to the team.
· Organize meetings, workshops, business partner visits, trainings, team buildings and other events in order to ensure the smooth running of the events from administrative point of view.
· Provide organizational support for the members of the department performing various administrative tasks (e.g. managing the stock of office supplies; IUK contact – preparing the internal orders, etc).
· Responsible to act as contact person and maintain good relationships with various external companies on behalf of the department in order to provide good services for the department members.
· Responsible to take care of the protocol, organizes business dinners and events.
· Preparation of spreadsheets and graphs for presentations;
· Collect data and prepare draft for monthly reports;
· Keeping evidence of contracts and ensuring appropriate archiving and storage.
· When necessary, translation of technical documents (e.g. products specifications) from EN to RO.
· Be a focal point of contact for the team and liaise with employees, judging priorities and ensuring the delivery of a high level of service.
· Organises and plans the production of marketing materials by working closely with involved parties
· Helps to plan promotional events hosted by the division
· Helps maintain social media accounts

Qualifications:

· University degree or studying Marketing, Business Administration, Communication, Public Relations, International Relations or other relevant fields.
· English is a must
· Minimum 1 year experience as Team assistant
· Experience as a marketing assistant would be an advantage
· Experience in a multinational company would be an advantage
· MS Office (Excel, Word, PowerPoint, SharePoint)
· Strong communication skills and an ability to work in an international, interdisciplinary team
· Excellent organizational skills with the ability to prioritize and deliver quality results
· Flexible and proactive approach
· Customer-oriented approach