Assistant V

Job description

Summary of purpose/major responsibilities:

·  Budget Management: be knowledgeable of US and Canada finance and procurement practices/policies/systems/processes; provide full budget support, reconciliation, and oversight with monthly updates for Black line manager and partial support for Double-Black Line manager; proactively manage vendors, SOWs, invoices, etc. for director level partners; develop process and communication improvements.
·  Project Management Leadership: initiate, plan, execute, and report on projects assigned by director level partners. Project Management Support: Provide support to projects run by director level partners- slide development, process improvement, etc. (30%)
·  Administrative Duties: perform diverse administrative tasks, including calendar management, meeting management/organization, slide development, minutes, travel support, expense processing
·  Executive support to vice president, Head of Medical
·  Support to director level partners
·  Misc: Provide budget, project, administrative or other support for non-director level partners

Key Accountabilities:

·  Budget support [25%]
·  Knowledge of finance and procurement practices/policies/systems/processes
·  Reconciliation, management and reporting of key budgets
·  Coordination with purchasing, finance, and procurement as necessary
·  Execution of Master Service agreements, Service Provider Agreements, and vendor contracts
·  Management of vendor processing (POs, invoices)

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·  Project Management [35%]
·  Leadership of key projects assigned by director-level partners
·  Support for key projects assigned by director-level partners
·  All assignments will encourage competency development and growth in role.
·  Administrative support [40%]
·  Maintenance of calendars/appointments
·  Management/scheduling of meetings across multiple time zones with global contacts
·  Coordination of key meetings as necessary: schedules, agendas, slides, pre-reads, minutes
·  Coordination of events- rooms, food, communications, logistics
·  Organization and coordination of extensive domestic and international travel arrangements.
·  Preparation and tracking of travel expenses

Context of the job/major challenges:

·  Work transversally, interact professionally and demonstrate sensitivity across cultures, time zones, geographies, and numerous contacts at all levels, including Global, Regional and Country.
·  Must be flexible about working outside of standard hours from time to time due to the nature of coordinating and supporting a global team
·  Requires flexibility, high level of productivity, and efficiency given the activity and scope of the people for which support is needed
·  Requires excellent interpersonal and communication skills due to work with external clients & vendors; global, regional, and local colleagues; and all levels of internal management, including high level executives
·  Sensitivity to confidential matters is required. Work requires tact, diplomacy, discretion, and good judgment.
·  Must take personal responsibility and ownership for work outputs. Also, must proactively keep all co-workers informed of developments or changes without waiting for inquiries
·  Requires strong computer (including PowerPoint and excel), project management/coordination, and internet skills
·  Must act as back-up and provide coverage for other admins as needed.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.