Admin Assistant Senior, Cambridge, MA

Job description

Admin Assistant Senior

The Senior Administrative Assistant is the administrative support for the Head of Sales for Multiple Sclerosis, and is responsible for all administrative needs including but not limited to managing calls, calendar scheduling, travel scheduling, expense reporting, document approval processing, documentation (including memo's, faxes, letters and other communication),preparation of budget documents and spreadsheets, meeting planning, general clerical support and general projects which may be assigned.

Job Responsibilities:

·  Provides administrative support requiring an advanced knowledge of department functions and franchise/business unit functions.
·  Regularly interfaces with internal management, staff and support staff to complete tasks.
·  Manages Head of Sales MS communications as requested, including telephone calls, meeting planning, eMail messages, and internal and external mail.
·  Oversees organization and maintenance of department filing system including potentially confidential data.
·  Ensures department supplies needs are met.
·  Responds to various inquiries for information according to general guidelines.
·  Performs complex, specialized projects requiring strong initiative and project management skills, and possibly requiring influence or negotiation skills to successfully complete. Exercises discretion and judgment in handling of confidential material and information.
·  Knowledge of documents requiring signatures: responsible for following through with obtaining the required signatures for different types of documentation and tracking signature status.
·  Preparing grammatically correct correspondence, reports, tables, and analyses, including creating and managing complex spreadsheets and budgets, presentations and other important communications using current computer technology.
·  Constantly seeks, designs and implements improvements on administrative procedures.
·  Is responsible for coordinating meetings, maintaining calendars, making travel arrangements, etc.
·  Provides clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
·  Responsible for managing accurate, correct and timely department inputs and outputs from a number of key internal systems and programs, including but not limited to travel scheduling, time reporting, expense management, eProcurement, desktop faxing and HR systems.
·  Contacts are frequent with individuals representing outside organizations, and or individuals of significant importance within the company. Contacts involve planning and preparation of the communications with local government and civic entities, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication.
·  Provides guidance and training to less experienced administrative staff.
·  Completes other duties as requested

Basic Qualifications:

·  High School Diploma and 5+ years’ administrative experience
·  Minimum 5 years’ experience using computer technology including the Microsoft Suite of tools (Excel, Powerpoint, Word and others)

Preferred Qualifications:

·  Degree and 5-10 years’ experience supporting senior-level business leaders in a pharmaceutical or biotech environment
·  Strong interpersonal skills
·  Project Management experienceStrong computer skills, including advanced skills in Microsoft Excel, Powerpoint and Word

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
 

#GD-GZ

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.