Operation Excellence Assistant

Job description

Job Description

Responsible for administrative support for oncology BU in particular for Medical director and Head of legal, compliance and external affairs. Provides general medical activities supports related to internal & international meetings arrangements, record keeping and communication channel for internal medical colleagues. Also provides logistic supports for major annual external medical events. Provides Head of legal, compliance and external affairs with supports related to legal, compliance and external affairs, including but not limited to meetings arrangements, record keeping, any administrative work pursuant to SOP. In its implementation, should ensure complying with established procedures; Novartis SOP, NIP, ICH GCP and local regulations, as well as high quality of performance.
1. Responsible for operational and administrative support to Medical director and Head of legal, compliance and external affairs
2. Responsible for medical meeting arrangements including internal medical meeting and international meeting for medical director and medical franchise heads.
3. Responsible for information sharing and collection in a medical department and support medical communication with global and regional team.
4. Ensure documents collection and maintain regarding trainings, medical reports, meeting minutes and general administrative filings if required.
5. Responsible for all other general medical team activities such as company chop assistants, tasks related to team sprits, maintaining office equipments for improving working environments.
6. Responsible for logistic supports for major annual external medical events. 7. Responsible for other miscellaneous administrative tasks, not limited to above for smooth office running.
8. Assure continual GCP, ICH and Novartis SOP compliance
9. Ensure reporting and follow up of all spontaneous adverse events (AE) and technical complaints for all Novartis products according to respective SOP
10. Accountabilities as described 2, 3, 4, 5, and 6 items above would apply to Head of legal, compliance and external affairs as long as work is related to legal, compliance and external affairs, particularly including legal chop management under the control of legal, compliance and external affairs

Desired profile

Minimum requirements

BS Degree Fluent in English and Korean
1. Office experience preferred
2. Pharmaceutical Industry experience an advantage
3. Excellent communication and interpersonal skills
4. Excellent organizational skills
5. Appropriate computer skills
6. Artistic and creative abilities with an eye for detail
7. Diligent worker, able to perform under pressure