Production Administrative Assistant

Job description

People are at the heart of our strategy

A family-owned Group, Roquette offers a  positive  and  attractive  work and career environment, in which everyone can learn,  develop , contribute to the overall company performance and be  recognized  for doing so.

Summary

Roquette America is seeking a highly motivated individual to join our organization as a Plant Operations Administrative Assistant. This role provides direct administrative support to plant and safety leadership including strong administrative components with strategic support of operational needs and advanced computer responsibilities.

The successful candidate will be able to handle multiple priorities seamlessly and meet critical deadlines. This role requires extensive collaboration with colleagues and a willingness to shift and expand responsibilities as needed to ensure business goals are met. The successful candidate will have superior communication skills, professional demeanor, strong business acumen and the ability to create/maintain positive working relationships.

Job Description

At he heart of the company, the manufacturing department is delivering customers needs and expectations. This function is fully challenged by the standards and policies in  quality, commercial, health, safety and environment targets. Positions in manufacturing are at the crossroads of all the functions of our company with the wonderful challenge of delivering the best of nature. Ready to challenge your strong leadership in an innovative environment ?

Roquette America is seeking a highly motivated individual to join our organization as a Plant Operations Administrative Assistant . This role provides direct administrative support to plant and safety leadership including strong administrative components with strategic support of operational needs and advanced computer responsibilities.  

The successful candidate will be able to handle multiple priorities seamlessly and meet critical deadlines. This role requires extensive collaboration with colleagues and a willingness to shift and expand responsibilities as needed to ensure business goals are met. The successful candidate will have superior communication skills, professional demeanor, strong business acumen and the ability to create/maintain positive working relationships.  

Responsibilities include:   
• Create projects in SAP and handle fulfillment activities, facilitating vendor payments and processing of purchase orders and expenses as well as invoices reconciliations in accounting systems  
• Track and manage project costs and business spend against budget  
• Setup and maintain electronic and paper files, coordinate office and safety related supply needs, perform document creation/updating assignments, including reporting, and proofread documents  
• Welcome on site visitors, determine nature of business and announce visitors to appropriate site personnel
• Manage/coordinate multiple leadership/team calendars  
• Coordinate travel arrangements and agendas online and via phone and email  
• Plan and coordinate plant visits, meetings and projects  
• Respond to emails and voicemails in a timely manner and with minimal supervision  
• Utilize software, systems and research information to prepare accurate reports, timelines,  
business correspondence and presentations  in various multi-media forms as required - memos, Power Point presentations, email, etc.

• Interact professionally with internal and external stakeholders  
• Maintain a high level of confidentiality with sensitive information  
• Manage special projects as assigned  
• Support other operations team members and work productively in a team environment 

·  Coordinate major weekly/monthly team meetings for the Production Team
·  Other duties as assigned

Required Education & Skills/Experience:   
• Minimum of a High School Diploma or GED  

• Associate’s or Bachelor’s Degree desired
• Minimum of three or more years of administrative experience  
• Proficient utilizing Word, Excel, PowerPoint; SharePoint experience desired
• Proficient utilizing Outlook

• Excellent oral and written communication skills  
• Experience using current internet and mobile phone technology  
• Proficient with software to enter and manage Accounts Payable and POs (such SAP or other business financial software)  

• Experience scheduling travel arrangements (air, car and hotel), including international travel, desired 
• Experience handling travel expense reporting desired
• Experience managing multiple electronic calendars and contacts simultaneously  desired
• Experience working in a matrix environment  desired
• Experience working for a global organization  desired
• Superior attitude toward colleagues in a team environment and the ability to maintain positive working relationships  
• Ability to multi-task and prioritize workload in order to meet deadlines  
• Ability to shift and expand role as needed to ensure that business goals are met  

COMPETENCIES:   

We expect four leadership skills from all our employees:  

• Act like a valuable team member  

•Target quality and excellence  

• Be disciplined and compliant  

• Make decisions quickly and with determination.  

  

AAP/EEO Statement   

An Equal Opportunity Employer  “AAP, EEO, M/F/H/V/D, Drug-Free Workplace”  

Other Duties  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  

Roquette provides numerous career opportunities, thanks to the diversity of its jobs and their international dimension.

Joining Roquette means joining dynamic teams ambitious for success.

Add Your Talent to Ours!

Roquette provides numerous career opportunities, thanks to the diversity of its jobs and their international dimension.

Joining Roquette means joining dynamic teams ambitious for success.

Add Your Talent to Ours!