Contract & Tender Administrator

Job description

For our Dutch Sales organization in Eindhoven, the Netherlands.

OUR CHALLENGE
As a Contract & Tender Administrator your most important goal is to play a key role in the support of contract management  and tenders (public/private). The team processes all contracts, spot quotes and tenders on half of the Dutch Sales team according to rules and regulations of the work process of the Contact & Tender Management team.
You will gather all the information needed for the tender and manage timelines. The Contract & Tender Administrator is responsible for handling all administrative tasks related to the tender. Main duties include being the gate-keeper of all contacts with the sales force, owner of contract registry, creator of customer value adds, Superuser in Vendavo and in relation to contract validity, quality and masterdata management, being specialist on tender documents and actively support in preparing the tender submission. Contribute to and implement ongoing process improvements in the Contract, Tender & Pricing team.

OUR OFFER
In this role you are the gatekeeper of (tender) contracts and owner of the (tender) contract registry. Furthermore you’re responsible for tender management: constantly monitor the tender submission process: timing & deadlines, completeness, consistency and compliance with all requirements and keeping the tender vault up to date. You make sure that all parts of the tender are covered and the required structure is kept (administration, technical and financial part). Besides these activities you follow up on submitted tenders (receipt, feedback, non-acceptance, contract upon acceptance, signature, archiving, respect timing & deadlines).
Other responsibilities include:
·  Coordination of bid process and advise our sales force
·  Reporting & administration: responsible for data management related to database and tools supporting the tender process (e.g. keeping SharePoint up-to-date). Support all tenders from an administration point of view, including all correspondence.
·  Active part of the tender board
·  Monitor contracts and follow up with sales force on prolongations, ensuring protocols are signed before expiration after alignment internally with business units.
·  Responsible for maintaining contract masterdata and formulate applications for change protocols, ensuring changes are implemented and coordinated both internally and externally after approval
·  Follow up the input of the sales force in Vendavo (software program in which we manage deals) and create documents (spot quotes & contracts) 
·  Support implementation of Vendavo and provide expert support to the sales force
·  Be gatekeeper on all agreements created by the sales force in Vendavo to ensure compliance with running contracts
·  Interact with the legal counsel regarding contract/tender conditions YOUR CAREER
Medtronic offers you a professional, international, dynamical and high quality working environment, where personal development is stimulated and personal initiatives are encouraged. Your Development Plan will challenge you to further develop your personal skills and competencies, to build your career within our global organization.

YOUR ANSWER
Is this the position you were waiting for? Then please apply directly via the apply button.

ABOUT MEDTRONIC
Together Medtronic and Covidien are working to improve how healthcare addresses the needs of more people, in more ways and in more places around the world. As one company, we can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. This is the ideal opportunity to join us, and be part of our commitment to the health of others.
We know the combined resources of Medtronic and Covidien will be transformative, creating new methodologies and new opportunities. Whatever your specialty or ambitions, you can make a difference at Medtronic – both in the lives of others and your career.

Medtronic is a $27.8b company with 85,000+ employees in more than 160 countries.

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Desired profile

YOUR PROFILE
·  Three years of experience preferable in the healthcare industry working with tender, contracts, procurement or similar
·  Fluent in Dutch – written and verbal
·  Knowledge of contract concepts, contract law and regulations
·  Teamplayer
·  Collaboration skills to gather necessary information and build trust
·  Time management, workload management & prioritization
·  Ability to communicate across all levels of the organization
·  Being able to work in a team
·  Advanced skills in MS Office and MS Excel
·  Detail oriented
·  Self-motivated and able to work  with a minimum of supervision