Payroll and Benefits Administrator – London

Job description

Description

The Payroll & Benefits Administrator is responsible for processing the fortnightly payroll for both Stores and Head Office. They will oversee the daily management of data entry, reporting from HRAccess (HCM/Oracle), reporting from the ADP Freedom payroll system and providing general daily support for the Payroll & Benefits Manager and Payroll/HR department.

 

Payroll processing /administration:

·         Act as a first point of contact for any pay, tax and benefits related queries.

·         Collating and validating all payroll data prior to processing date.

·         Auditing pay data pre and post commitment of payroll and escalating any concerns to the Payroll & Benefits Manager.

·         Preparing special payment run’s for ad hoc payments when needed.

·         Partnering with store teams around any pay discrepancies, validating ad hoc pay requests and partnering with the third-party payroll provider ADP.

·         Collating tax forms from stores, validating and passing on to ADP.

·         Distributing P45 forms to leavers.

·         Collating and verifying holiday pay requests from stores and passing the data to ADP.

·         Collating statutory payment data from stores, passing for approval to HR and for payment to ADP.

·         Owning the process of pay validation, providing manual pay calculations if requested.

·         Supporting the Payroll & Benefits Manager with EOY administrations including P60’s and P11D’s.

·         Undertaking of any additional tasks and duties around payroll processing as advised by the Payroll & Benefits Manager when required.

Systems Maintenance

·         Manages the data flow between HRAccess and ADP is timely and accurate.

·         Validating employee data between HRAccess and ADP to ensure they match (bank details, pay rates, job codes etc.)

·         Is responsible for entering and managing all leavers in HRAccess.

·         Assists with online access to payslip registration process and provides copies of payslips when requested.

·         Validating and managing employee holiday in ADP to ensure holiday requests and approvals are processed correctly.

·         Prepare data and complete statistics surveys when requested.

·         Undertaking of any additional tasks and duties around system maintenance as advised by the Payroll & Benefits Manager when required.

Benefits

·         Liaise with benefit providers and communicate any changes around new joiners and leavers on monthly basis (pension, medical and dental cover).

·         Oversee all pension related administration and queries.

·         Administer and manage season ticket loan applications.

·         Undertaking of any additional tasks and duties around benefits processing as advised by the Payroll & Benefits Manager when required.

Projects

·         Provide assistance to any ad hoc projects as advised by the Payroll & Benefits Manager and support to the rest of HR team when required.

 

Qualifications

·         2 + years’ experience in payroll processing role (payroll bureau or managed service) within a retail industry is preferred.

·         Strong attention to detail and accuracy.

·         Previous knowledge of working with HR databases and payroll software (preferred Oracle and ADP Freedom).

·         Ability to communicate effectively and demonstrate a commitment to excellent customer service.

·         Ability to work in a team environment to achieve goals.

·         Ability to work with a high-volume payroll and prioritise workload to meet deadlines.

·         Ability to use own initiative.

·         Advanced Microsoft Excel and Word.

·         Proficient IT skills, PowerPoint and Outlook.

An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States. An equal opportunity employer, Victoria's Secret UK does not discriminate in hiring or terms and conditions of employment because of an individual’s race, colour, religion or belief, gender, nationality, national or ethnic origin, age, disability, sexual orientation, marital status or any other protected category recognized by UK law.