Mailroom Clerk

Job description

Mailroom Clerk

Plano, TX

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE

·  Receives mail coming into the organization or from the post office per mailroom procedures and requirements.
·  Record the date-of-receipt, name of the sender and location of the receiver.
·  Sort the mail or packages according to locations or departments
·  Weigh each piece of mail or package and append the appropriate amount of postage.
·  Deliver mail to departments and to individuals within the organization and collect mail to be sent out from them per mailroom requirements.
·  Ensure that mailroom never runs short of materials required for posting mail such as postage stamps, envelopes and markers.
·  Maintain a good relationship with courier agencies to ensure that they are readily available when the need for their services arises.
·  Answer customers’ questions related to postage rates, safety and duration of delivery.
·  May be responsible for procuring materials used by the mailroom.
·  Ensure that the mailroom and surroundings are always neat.
·  Maintain high level of confidentiality in handling mail.
·  Monitor the movement of mail sent outside the organizations.
·  Assist in training newly employed mail clerks.
·  Float to other mailroom facilities as needed for mailroom coverage.
·  Report daily mailroom activities to proper recipients.
·  Maintain security procedures per mailroom requirements.
·  Assist with tracking and organizing recyclable excess computer components.
·  Assist with conference room set ups and monitor conference room supplies.
·  Assist Facilities Department with miscellaneous projects.
·  Make daily runs to local post office to pick up mail from P.O. box (mileage to be reimbursed at standard JLL rates).
·  Exceptional communication skill is of utmost importance. Should be able to listen attentively to customers/senders to avoid unnecessary errors in posting of mails.
·  To be good at counting and recording. Basic math skill is necessary.
·  Must be very fast at sorting mails.
·  Good organizational skills is required.
·  Must be able to meet deadlines with regards to posting or dissemination of mails and packages.
·  Must pass drug test and background checks before employment.
·  Proficient knowledge in mailroom equipment, UPS, FedEx, USPS programs and equipment.
·  Proficient knowledge of Microsoft Word, Excel and Outlook a plus.
·  Possess a good work attitude and a willingness to carry out instructions and duties as assigned, while working with all DLB employees as a team.
·  Well-developed interpersonal skills, ability to get along with diverse personalities, tactful and even-tempered.
·  Ability to communicate effectively both verbally and in writing.

Licenses/Certifications:           Must maintain a current background security check and Texas Driver’s License.

This position description is intended to convey generally the duties of this job. It is not an all-inclusive listing of duties.

PHYSICAL REQUIREMENTS INCLUDE

·  In an average workday, employee must be able to perform the following:
·  Stand
·  Walk
·  Sit
·  Bend/stoop
·  Climb
·  Reach above shoulders
·  Squat/crouch/kneel
·  Push/pull
·  Lift (Usual amount) <10 lbs. to 51+ lbs.
·  Carry
·  Firm grasping
·  Fine manipulation

WORKING CONDITIONS INCLUDE

·  In an average workday, employee is exposed to the following:
·  General office environment
·  Outdoor weather conditions
·  Fluorescent lights
·  Moving, mechanical parts

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.