Asset Management – Switzerland – Administrative Assistant - Geneva

Job description

Asset Management – Switzerland – Administrative Assistant - Geneva

key responsibilities include:
· Diary management
· Management of internal & external meetings and conference calls (including dial ins/TP/room booking)
· Phone coverage
· Team travel arrangements, coordinating logistics for business trips and preparing itineraries
· Management of expense processing through Concur, reimbursement and account reconciliations
· Managing staff on-boarding & off-boarding logistics
· Holiday tracking management
· Tracking for Cross Border rules (i.e. Call memos needed for T/E)
· Marketing invitations and event co-ordination including follow-ups eg emails to clients on behalf of bankers
· Entering call memos into CRM when people travelling
· Assisting Business Manager
· Understanding priorities and tracking initiatives
· Assisting in preparation of presentations
· Managing internal moves

Desired profile

Knowledge skills and experience required:
·  Full competency in diary management, can apply good judgment and has an understanding of competing priorities
·  Ability to multi-task in a busy and demanding role and to prioritize effectively
·  Experience of effectively arranging travel, production of accurate itineraries, able to navigate systems well and apply good judgment on how to optimize travelers time
·  Can demonstrate pro-activity and ownership within a role
·  Strong communication style
·  Has a high level of attention to detail and delivers high quality results
·  Superior oral and written communication skills
·  Can quickly grasp the political landscape and key people within the organization
·  Can follow up effectively without prompting and keep 1 step ahead of arrangements and requirements
·  Is flexible, willing and open to change
·  Polished, professional approach, calm and composed manner.
·  Languages: English and French
About J.P. Morgan's Corporate & Investment Bank

J.P. Morgan's Corporate & Investment Bank is a global leader across banking, markets and investor services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Further information about J.P. Morgan is available at www.jpmorgan.com .

JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.