MANAGEMENT SUPPORT OFFICER (M/F)
V.I.E. Bruxelles, Brussels BTS, DUT, Bac +2
Job description
If you are looking for a dynamic company and you are up to new challenges!!!!!
We are an IT Consultancy Company specialized in the sustainable development of IT infrastructures.
Founded in 1997, ITS Group has become a respected international company with more than 1500 employees Europe. We offer our clients an assistance in all aspects of integration, administration and operation of their IT systems. From the design of the solution to the maintenance, either on-site or in one of our service centers, we provide the assistance in project management, technical support, administration, etc.
Our goal is to support all of your projects as they affect a rapidly changing IT landscape. In this field our values are:
Specialization and innovation Requirement for quality
Development and diversity of our human resources.
This conviction makes us a responsible company, committed to sustainable development. This guarantees us creativity, reactivity and competitivity.
At a glance:
? 200M€ 2016Turnover
? 180M€ 2016 Forecast Turnover
? 20 years of uninterrupted growth and profits
? 1500 employees in Europe (France & Benelux) Listed on Euronext since 2005
Position Description
The Executive Assistant will be responsible for the administrative and organizational management of the office. The ideal candidate will be well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse people and programs. This position requires frequent communication and coordination with the staff in the headquarters office present in France.
Responsibilities :
- Receiving calls, taking messages and routing correspondence
- Processing payroll, which includes ensuring vacation and sick time are tracked in the system.
- Managing the inventory of office suppliers, ordering additional suppliers as needed and ensuring that costs are appropriately managed.
- Welcoming guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Assisting the Country Manager with his daily schedule and duties, which includes managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.).
- Performing file audits to ensure that all required employee documentation is collected and maintained.
- Updating and maintaining employee benefits, employment status, and similar records.
- Billing, payments & activity reporting to Paris headquarters.
- Fleet management & Insurances.
- Assisting the Account Manager & Recruitment Officer on all administrative aspects(documentation, commercial offers, translations…).
Requirements and Qualifications :
- Trilingual FR/EN/NL.
- Solution minded with a real can-do mentality.
- Able to work independently and take initiative.
- You are well organized, have excellent organizational skills and attention for detail.
- Discretion and confidentiality are very important aspects.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success.
- Eager to learn
What do we offer you ?
- An exciting young company where initiative is appreciated.
- Young dynamic team.
- A market conform salary package with extra-legal benefits.
- An opportunity to learn all aspects of the business inside and out
- An challenge where you can explore your talents and discover what you love
- A place to build strong relationships with employees of all levels