Project Staff Specialist- Document Controller/Project Administrator

Job description

3177187
Additional Cities

Singapore
Career Level

Experienced
Relocation Assistance

No
Business

GE Oil & Gas
Business Segment

Oil & Gas Oilfield Equipment
Function

Project Management
Country/Territory

Singapore
Postal Code

629876
Role Summary/Purpose

The job holder shall provide proficient and effective Administrative support to the Project Team and Subsea Projects department to ensure project goals are met. Primarily, the job holder shall manage the Project’s document management system in accordance with BHGE's internal procedures and specific Customer requirements.
Essential Responsibilities

• Liaising with the Project Manager, generate Sales Orders (SO) using the information contained in Customers’ Contracts or Purchase Orders (POs).
• Maintain SO due dates as advised by Project Team.
• Raise Pick and Pack Lists as advised by the Project Manager. Liaise with Shipping/Logistics teams as required.
• Create and maintain the Project Milestone Payment Schedule. Create and issue Milestone Certificates to client and expedite their timely return. Raise and issue Milestone invoices in conjunction with the Project Accountant.
• Create and maintain Project Variation Order (VO) Schedule. Assist PM with creation and issue of VO’s to client and expedite timely return. Add approved VO’s to SO and invoice when complete.
• Establish and maintain the Project filing system (both electronic and hard copy).
• Review client specifications for the particular project and identify any requirements that give rise to deviations from the standard process described in this procedure
• For EPC projects where the client specifications result in a deviation to this procedure, the DC/PA shall work to the Work Instruction generated by EPC
• Perform Document Control Quality check before submission of documents to client
• Review status of the documentation, including overdue actions, non-conformities and customer communications and generate periodic reports as per agreed project routine
• Support the Project Manager and Team in the generation and submission of the periodic Customer reports as
required by the Contract.
• Support the project Team in the preparation for SIT.
• Arrange, attend and minute internal and external project meetings.
• Raise requisitions for non-inventory Purchase Orders in the SSP5 system required by the Project Team.
• Input & maintain Project MEL/EDL information
• Other administrative and support activities as required by the Project Manager
Qualifications/Requirements

• Minimum of a Polytechnic diploma in engineering or a business discipline with at least 2-3 years of working experience preferred
• Computer literate and be familiar with MS office or similar applications
Desired Characteristics

• Strong oral and written communication skills.
• Ability to work independently.
• Can do attitude and a willingness to take on increasing responsibilities
About Us

Baker Hughes, a GE company (NYSE:BHGE) is the world’s first and only fullstream provider of integrated oilfield products, services and digital solutions. We deploy minds and machines to enhance customer productivity, safety and environmental stewardship, while minimizing costs and risks at every step of the energy value chain. With
operations in over 120 countries, we infuse over a century of experience with the spirit of a startup – inventing smarter ways to bring energy to the world.

Follow Baker Hughes, a GE company on Twittertarget=”_blank”>@BHGECo , or visit us atBHGE.com .
Primary Country

Singapore
Primary State/Province

Central Singapore
Primary City

Singapore