Engineering Operation Specialist

Job description

3177884
Additional Cities

Hino
Career Level

Experienced
Relocation Assistance

No
Business

GE Healthcare
Business Segment

Healthcare Imaging
Function

Engineering/Technology
Country/Territory

Japan
Postal Code

191-8503
Role Summary/Purpose

Provides effective and responsive administrative services to support the GE Healthcare Engineering Japan in day-to-day business operations and activities.
Essential Responsibilities

• Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. • Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. • Schedule, plan and organize all logistical details for in- house and off-site meetings, training and events. • Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature. • Provide general office administrative services. • In some functions, but not all: Will support budget management, liaising with finance to ensure costs are monitored and controlled. Enter temporary support requests into My Resources or other generating engineering utilizing system. Run reports in excel, access, business objects and other data gathering programs o Input and update data into Oracle databases o Provide tactical support (answering questions on central sites and on various internal processes and e-tools). o Help keep organization charts up to date as directed o Maintain filing and records management systems and other office flow procedures which may be confidential o At some sites, an administrator may provide payroll support for hourly associates o Generate, review and file pharmacy reports o Accurately maintain customer pricing files and complete contract data entry. Create statistics, send out customer brochures or correspondence, or document leads. Document control for engineers
Qualifications/Requirements

Quality Specific Goals:
1. Aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position
2. Complete all planned Quality & Compliance training within the defined deadlines
3. Identify and report any quality or compliance concerns and take immediate corrective action as required

Required Qualifications:
1. Bachelor's Degree in Engineering/Science or equivalent (defined as High School Diploma/GED and 4 years progressive experience as an engineer or scientist within the appropriate field of study)
2. 3+ years of more progressive responsibility and experience as an engineer or scientist
3. 1+ years of experience in project leadership within a manufacturing, development or research environment, including previous leadership of a global and/or virtual team.
4. Demonstrated ability to build lasting cross-functional relationships, including strong influential and communication skills
5. Legally authorized to work in Hino, Japan with full-time
6. Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook
7. Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
8. Effective time management and organizational skills; able to balance multiple priorities
9. Strong organizational skills with high attention to detail.
10. Ability to quickly identify and prioritize issues, create solutions and meet deadlines.
Desired Characteristics

1. Master’s Degree
2. Demonstrated applied 6 Sigma competency
3. Creative problem solver and solution developer when presented with conflicting requirements, business demands and technical risks/issues
4. Demonstrated skills in proactively identifying, facilitating and driving closure of a product/program
5. Knowledge of GE Healthcare engineering tools and processes (EQPM, ePDM)
6. Attention to detail and ability work independently toward timely completion of a variety of assignments

Language
1. English … Business
2. Japanese … Fluent
About Us

GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.
Primary Country

Japan
Primary State/Province

Tokyo
Primary City

Hino