Administrative Assistant

Job description

3287930
Additional Cities

Roanoke
Career Level

Entry-Level
Relocation Assistance

No
Business

GE Digital
Business Segment

Digital Platform & Industrial Applications
Function

Digital Technology
Country/Territory

United States
Additional States/Provinces

Virginia
Postal Code

24013
Role Summary/Purpose

The primary responsibility of this role will be to ensure the smooth and efficient receptionist duties and other administrative support for the building. Responsibilities may be broad and changeable in nature ranging from coordinating or leading small special projects, to arranging meetings and conferences.
Essential Responsibilities

It is an exciting opportunity for someone who is enjoys interfacing with people, and is self-motivated and comfortable using technology and operating at all levels inside and outside of an organization.

The Receptionist must enjoy working with people in a results-driven and community-oriented environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Receptionist will have the ability to work independently and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position will require an attention to detail with logistics and strong adherence to rules and protocol to effectively greet and welcome visitors to the office.

As a Receptionist, you will be responsible for:

·  Greeting and welcoming, check in, visitor badge distribution, handles deliveries and shipments, provides answers or guidance to anyone who comes to the front desk – employee or otherwise.

·  Preparing communications such as organization announcements for the site

·  Working with Operations to keep org charts, seating, etc. up to date

·  Planning employee lunch and learns, trainings, etc

·  Directing business contacts to appropriate managers

·  Coordinating onsite and offsite business meeting and events including customer meetings

·  Manage conference / huddle rooms and common office areas

·  Ordering office supplies

·  PO processing

·  Using discretion in interfacing with all levels of individuals, internally and externally
Qualifications/Requirements

Basic Qualifications

·  High School Diploma / GED / (12 yrs) School Cert.

Eligibility Requirements

·  Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job.
Desired Characteristics

·  Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

·  Ability to prioritize and demonstrate forward thinking

·  Ability to deal with ambiguity

·  Experience supporting customer events

·  Experience interfacing with all levels of the organization as well as outside visitors, vendors, and customers

·  Strong organizational skills and exceptional attention to detail and accuracy

·  Ability to prioritize, anticipate needs and solve problems

·  Ability and willingness to work a flexible schedule when necessary

·  Highly motivated, confident, able to work without direct supervision

·  Ability to perform under pressure and against tight deadlines

·  Fluent in use of GE online applications and systems

·  Excellent interpersonal skills and teamwork

·  Strong verbal and written communication skills and ability to draft clear and concise communications

·  Superior customer service skills

·  Ability to maintain high level of integrity and confidentiality

·  Strong oral and written communication skills

·  Knowledge of GE policies / procedures, particularly regarding site security

·  Strong problem-solving skills

·  Ability to work with cross-functional teams to help build effective processes

·  Proactively identifies and removes project obstacles or barriers on behalf of the team

·  Uses two-way communication and influences outcomes and ongoing results

·  Maintains excitement for a process and drives to new directions of meeting the goal in the face of unfavorable odds and setbacks

#DTR
About Us

GE (NYSE:GE) drives the world forward by tackling its biggest challenges. By combining world-class engineering with software and analytics, GE helps the world work more efficiently, reliably, and safely. GE people are global, diverse and dedicated, operating with the highest integrity and passion to fulfill GE’s mission and deliver for our customers. www.ge.com
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is anEqual Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.
Additional Eligibility Qualifications

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
Primary Country

United States
Primary State/Province

Virginia
Primary City

Roanoke