Executive Assistant

Job description

POSITION SUMMARY

CHANEL is seeking an Executive Assistant whom will be responsible for running office management as well as administrative duties for a pillar of our business. The team is seeking someone who is highly collaborative, professional, and has a passion to contribute to the business.

POSITION RESPONSIBILITIES

·  Planning and coordinating meetings.
·  Exhibit discretion at it's highest standard
·  Maintain and manage complex calendar.
·  Pro-actively prepare the Executive for all meetings and presentations.
·  Book all travel plans for Executive, both domestic and international.
·  Manage expenses for the Executive, as well as support and partner with Finance on the department budget
·  Flag and maintain Executive emails and paperwork
·  Ad hoc projects in PowerPoint and Excel for presentations, reports, and research as needed
·  Reconcile signed contracts with invoices.
·  Liaise between the New York and other global offices as needed (Specifically our HQ in Paris).
·  Represent the Executive in a good way at all times.

POSITION REQUIREMENTS  

·  5+ Years of Executive Support at the C-Suite level.
·  Have the ability to successfully prioritize when faced with requests, demands and deadlines.
·  Self Reliant, Proactive and Resourceful
·  Diplomatic and discreet with a professional presence
·  Excellent verbal and written communication
·  Service and Solution oriented
·  Adapt well to change and able to juggle a heavy workload
·  High attention to detail
·  Comfortable in a fast pace environment with constant changes
·  Team player
·  Have excellent computer skills specifically in Word, Excel and PowerPoint

Minimum Years and Type of Experience Required:  Minimum 5 years of executive support experience required.