Administrative and Plan Review Technician Assistant PT- Honolulu, HI

Job description

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City:Honolulu

State:Hawaii

Administrative and Plan Review Technician Assistant

Under the supervision of the CCC manager, this individual provides administrative support for all functions of building code plan review and permit processing that includes the coordination of plan log in, project set up and tracking, client status reports, billing notices. This position also interacts on a daily basis coordinating permit documents with a professional sub consultant skilled in the building permit application process.

This individual should possess the following attributes:

· Professional demeanor at all times.

· Pleasant and outgoing personality.

· Ability to communicate well with others.

· Able to handle multiple task assignments.

· Outstanding phone etiquette.

· Energetic and willing to do a variety of office tasks.

· Good Word skills, proficient with office software applications in digital format to include pdf, excel and word documents. This position will also be expected to learn company software programs used in our accounting, management and plan review programs.

· Exceptional organizational skills.

· Good mathematical skills.

· Ability to recognize potential problems and take steps to prevent.

· Attention to Detail a big plus.

Administration Assistant Duties

· Receive and log all incoming phone calls, e-mails or mail, including plan sets, related to plan review opportunities, status checks and service inquiries.

· Prepare and update Qualification statements, transmittal letters, inspection records and reports, Certificates, RFIs, contract proposals, client mailing lists and business/marketing publications and tools.

· Provide basic accounting services that includes the preparation and mailing of billing invoices, receive and distribute funds, input project costs and follow up with clients on aged accounts.

· Receive, document and distribute inspection requests.

· General duties include mailing, printing, faxing, scanning, copying, ordering office and field supplies and equipment and assisting with inventory.

· Skills necessary to succeed: great customer service, enjoy working with people, good organizational and written communication skills and a desire to solve problems.

Plan Review Management:

· Log in projects and maintain the log on a weekly basis.

· Calculate plan review fees and advised clients.

· Assign and rout plans to appropriate reviewers (Coordinate with plan review manager)

· Log out approved plans for additional reviews and approvals.

· Track project timelines based on contract agreements.

· Advise plan review staff of project billing numbers and timelines for completion. Follow up with staff regarding project timelines.

· Follow up with project clients regarding any delays or information

sharing necessary for the success of the project.

· Prepare and update Qualification statements, transmittal letters, inspection records and reports, Certificates, RFIs, contract proposals, client mailing lists and business/marketing publications and tools.

· Mail client letters

· Other Duties as assigned

Qualifications. High School Graduate or Equivalency. Clean Driving Record. US Citizen.

If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

If you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below:

http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf