Team Assistant - Legal - FTC

Job description

Team Assistant – Legal – London - FTC

The Role

We are looking for a pro-active, friendly individual to join our team – whose enthusiasm and confidence will help to organise our London Legal team!  This full time, FTC, Team assistant role is a fantastic opportunity for a self-disciplined individual to learn and grow. This individual will report directly into the Executive Assistant to the General Counsel.

The Team

The Aviva Investors global legal team consists of approximately 70 lawyers, legal executives, paralegals, trainee lawyers, derivatives specialists, and administration staff in London, Norwich, York, France, US, Poland and Singapore.

Responsibilities

·  Provide an efficient administrative service across a specific business area including;
·  Arranging travel for colleagues using approved providers, using modes of travel and accommodation that are appropriate, within policy and meeting business / individual needs.
·  Arranging internal and external meetings and providing necessary documentation in a timely and efficient way
·  Acting – as required – as meeting secretary, recording and distributing notes, actions and following up as appropriate
·  Processing expense claims within service and policy standards.
·  Maintaining a well organized records and data management system to facilitate orderly and efficient processing.
·  Making sure that all sensitive and confidential information is appropriately stored and discretely handled.
·  Undertaking other reasonable duties in support of the efficient and effective operation of the business area.

Requirements

·  Educated to at least “A” level standard (or equivalent or having substantial relevant experience).
·  Experienced in administrative roles, including outstanding organizational skills, planning and attention to detail
·  Excellent technical skills; including Microsoft Outlook, Word, PowerPoint and Excel
·  Flexible and clam under pressure
·  Total discretion and confidentiality at all times
·  Great communication skills – written and oral

Working at Aviva Investors

Aviva Investors is a global asset manager with broad and deep expertise across all major asset classes. As part of the Aviva Group – the UK’s largest insurance company – we are uniquely positioned to combine our insurance heritage with our investment capabilities to deliver the outcomes that matter most to today’s investor.

More than 1,500 people work across the globe, bringing it all together for today’s investor. When everyone feels part of a unified team, in an environment of fairness, inclusion and positivity, we all achieve more. We care deeply about this, which is why we encourage applications from people with diverse backgrounds and experiences.

At Aviva, we’re people with a purpose. To be with you today, for a better tomorrow. We bring this to life by ensuring managing risk is at the heart of how we all work. We love people who do the right thing for our customers, and our colleagues. We want people who speak up, who take responsibility, and who make good decisions.

The way we do this is important too. We’re all about our people – that’s you – so we can be pretty flexible. In fact, we don’t advertise roles as either part or full time, because we know each person has different needs, just as each business area's needs vary. So, it’s up to you to discuss working hours during your interview.

We interview every disabled applicant* that meets the minimum criteria for the job . Just send us an email once you’ve applied stating that you have a disclosed disability, and we’ll make sure we interview you.

You will be assessed against the Aviva values: care more, kill complexity, never rest and create legacy.

We’d love it if you could submit your application online . If you require an alternative method of applying, please send an email to GlobalRecruitment@avivainvestors.com

* As defined in The Equality Act 2010 *. By ‘ minimum criteria’ we mean you should provide us with evidence which demonstrates that you generally meet the level of competence required and have the qualifications, skills or experience defined as essential to perform the role.