Executive Assistant

Job description

DESCRIPTION

Amazon.com is seeking a bright, friendly, composed, customer-obsessed, and self-motivated Senior Executive Assistant to join its Core Consumables organization. This is a great opportunity to join a high functioning and growing team within one of the world's most dynamic and customer focused companies.

The role reports to and directly supports Amazon's Vice President of Core Consumables, the leader of the organization. One of the fastest growing and most strategically important organizations at Amazon, Core Consumables is breaking ground in new technological innovations, shaping market trends, and harnessing the power of the company's tremendous customer data assets to position Amazon to reinvent online retailing. Core Consumables encompasses a wide range of consumer product goods categories – from Beauty, to Health & Wellness, to Grocery, to Family, and beyond – that impact our daily lives. While the position focuses on supporting a single executive, it reaches across the entire organization.

The Senior Executive Assistant role is responsible for a wide range of activities, including management of a complex calendar and scheduling requirements, tracking key deliverables, coordinating domestic and international travel, expenses and budgeting, project coordination, and document review. Other activities include coordinating meeting agendas, facilitating key team activities (such as all–hands meeting planning to employee engagement activities), office management, planning and execution of space reconfiguration, and assisting with new hire on-boarding. As a Senior Executive Assistant, you will have the opportunity to act as an Administrative Business Partner to our Leaders in partnership with other Senior Executive Assistants and key business partners. You will also have a hand in hiring and developing other Executive Assistants and Administrative Assistants within the organization as the business' Lead EA.

The ideal candidate will be an experienced professional, who has demonstrated using strong business judgement with success, while working in a highly ambiguous environment and have advanced prioritization abilities to complete a high volume of complex tasks autonomously. S/he have successful past experience hiring and developing other Administrative and/or Executive Assistants, while balancing their other responsibilities. S/he will be a detail-oriented, experienced planner with the demonstrated ability to communicate and respond effectively and efficiently, while maintaining flexibility, a sense of humor, and, most importantly, grace under pressure, while working in a fast-paced, goal-focused work environment.

Finally, the ideal candidate will be someone who wants to build a deep and trusting, long-term partnership with the VP of Core Consumables. Over time, s/he will make a wide range of unsupervised decisions, which will elevate the organization to new heights and create and burnish the reputation of the Core Consumables organization. S/he will be a crucial partner in driving overall organization productivity, efficiency, atmosphere, and good will.

Desired profile

BASIC QUALIFICATIONS

· 5+ years of One-on-One experience assisting at the Executive level (complex calendar management, meeting coordination, domestic & international travel coordination, etc.)
· 3+ years of Project Management/Project Coordination Experience (Rhythm of the Business management, Space Panning/Space Management, Budgeting, Process Improvement, etc).
· 3+ years of advanced use of the Microsoft Office Suite (Outlook, Excel, OneNote, PowerPoint, and Word)
· 3+ years of experience working in a large international company
· 2+ years of experience hiring, developing, and/or mentoring employees in an Administrative position
· HS Diploma