Personal Assistant

Description de l'offre

Join us and shape the future of travel

Shaping the future of travel has always been important to us at Amadeus. Today, with technology getting smarter by the minute, that future is more exciting than ever.

We work at the heart of the global travel industry. Amadeus offers you the opportunity to learn and grow and drive your own progression in an exciting and multicultural environment.

Our people are driven by a passion for 'Where next?' If you want to shape your career and the future of travel, Amadeus is the place for you.

Purpose

Provide secretarial and general administrative support to the assigned entity supervisor and staff in the organisation.

Main responsibilities

· Handle supervisor’s agenda and ensure that the supervisor is always attainable and that all pertinent issues are dealt within a timely fashion.
· Receive, screen and direct incoming calls, mail and e-mail.
· Prepare correspondence, reports, presentations, agendas, minutes, status reports, etc.;
· Organize and coordinate Staff briefing / Events / Meetings for the entity including travel request follow-up.
· Follow up administrative requests (travel , expenses, absence...) and approve standard demands within delegated authorities.
· Follow up services requests for the organisation supported.
· Set up, organise and maintain project and administrative files.
· Greet and escort visitors, and guests .
· Ensure a company processes relay role (policies, formflow & tools trainer) at the organisation level.
· Organise office allocation / new comer and internal moves.
· Check that the offices set up are appropriate and that office equipment is properly configured, installed and maintained.
· Follow-up office facility services (phone, video, printer, stationery) and office allocation
· Maintain necessary office supplies for supervisor/group supported.
· Handle specific projects related to the activities of the entity requiring basic knowledge in this functional area.

Requirements

High school diploma, or equivalent work experience

Englishfluent

Experience in managing administrative tasks and events

Attention to details and confidentiality

Desktop Tools Advanced

This position is a temporary contract for 6 months

Any duplication and display of partial or full content of our job advertisement on any support, such as brochures, websites, mail, emails, this list is not exhaustive, is strictly forbidden without prior formal Amadeus’ authorisation.

Recruitment agencies:Amadeus does not accept agency resumes. Please do not forward resumes to our jobs alias, Amadeus employees or any other company location. Amadeus is not responsible for any fees related to unsolicited resumes.