Administrative Assistant (E-Mobility) M/F

Job description

Job details

General information

Reference number

2018-4305  

Job opening category

Standard

Job details

Category

OPERATIONS - ENGINEERING/PRODUCTION

Job title

Administrative Assistant (E-Mobility) M/F

Job description

Responsibilities

·         Book group travel

·         Create expense reports

·         Order office supplies

·         Coordinate special events (workshops, off-sites, Summits, etc) Order food, Reserve and set up meeting rooms, Support development of event agenda, communicate updates, changes and follow-up on participants responses, Send out and follow-up on any requested information from participants, Help create and maintain even folder, Help plot documents, Help facilitate and take notes, Help create summary presentations, Coordinate hotel, dinners, transport, etc for participants.

·         Help set up/book group training, symposiums, etc

·         Maintain EMG address book (scan business cards, maintain contacts information up-to-date, create email distribution groups, etc)

·         Maintain EMG calendar and email

·         Help maintain/update EMG SharePoint

·         Book travel

·         Create expense report

·         Maintain Calendar

·         Support Staff Meeting (update agenda, meeting notes, follow-up on AIs)

·         Set up meetings and book conference rooms

·         Create reports as needed

·         Help update/clean up presentations

·         Help update/create spreadsheets

·         Create and follow-up on PR/POs

·         Create and follow-up on PVRs

·         Help with vendor setup process and follow-up

·         Document procedures and Work Instructions

·         Enter GRs

·         Budget tracking and reporting

·         Help update/clean up presentations

·         Analyze data and help update/create spreadsheets

·         Help update team boards 

·         Help follow-up on Action Items

Business Industry

Automotive

Desired profile

Profile

Must Haves

·         Good English verbal, written and communication skills required

·         Excel medium-high level required (pivot tables, filters, conditional formatting, complex formulas, simple macros, able to understand and manage complex spreadsheets, etc.)

·         Power Point medium level required (able to create and structure presentations for manager level and above, insert objects, add graphs, etc.)

·         Word medium level required (able to create and manage tables, insert charts, modify documents, create templates, etc.)

·         SharePoint medium level required (able to create and maintain objects. Manage links and snapshots, etc.)

·         Outlook medium level required (able to create and maintain rules, manage multiple mailboxes and calendars, create tasks, etc)

·         OneNote medium level required (able to create and maintain multiple notebooks.  Document and follow up on important actions and decisions from meetings, link meetings, organize and group tabs, etc)

·         Understanding of Visual Management

·         Experience with organizing and participating in stakeholder meetings

·         Ability to work effectively both independently and as part of a team.

·         Experience facilitating meetings and workshops

 

Nice to have

Knowledge of MS Visio or mind map software
MS Project medium level (create Gantt chart, add tasks, edit tasks, print, etc.)