Accounts Payable Analyst in Barajas (AMSL)

Descripción de la oferta

Accounts Payable Analyst in Barajas (AMSL)

Airbus Defence and Space Barajas

Airbus is a global leader in aeronautics, space and related services. In 2017, it generated revenues of € 67 billion and employed a workforce of around 130,000. Airbus offers the most comprehensive range of passenger airliners from 100 to more than 600 seats. Airbus is also a European leader providing tanker, combat, transport and mission aircraft, as well as Europe's number one space enterprise and the world's second largest space business. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions worldwide.

Our people work with passion and determination to make the world a more connected, safer and smarter place. Taking pride in our work, we draw on each other's expertise and experience to achieve excellence. Our diversity and teamwork culture propel us to accomplish the extraordinary - on the ground, in the sky and in space.

Description of the job

·  Guarantees that only invoices that are in conformance with internal and external requirements are registered for payment.
·  Ensures that all identified non-conformances are resolved prior to registration for payment.
·  Ensures strong overall awareness of status of assigned supplier accounts (and especially ac-curacy of data) to ensure up to date information can be provided in response to queries either internal or external to Accounts Payable.
·  Contributes to the effective management of cash in the business by only paying valid invoices and paying according to agreed contractual payment terms.
·  Contributes to the effectiveness of the Airbus Group Procure to Pay processes by in-ternal process improvements and collaboration with other stakeholders on overall process improvements.

Perfil buscado

Tasks & accountabilities

Booking of supplier invoices process

·  Verifying, using SAP based tools, details of incoming invoices (paper, scanned and electronic) and credit notes from suppliers - legal details e.g. correct company address; tax details e.g. VAT rate; internal references e.g. Purchase Order.
·  Identify non-conforming invoices (e.g. Purchase Order missing, no Goods / Service receipt in SAP, wrong company address, wrong VAT rate, price on invoice different from Purchase Or-der, quantity on invoice different from Purchase Order).
·  Manage non-conformance resolution process through correspondence (telephone, e-mail, meetings) with supplier and internal departments about non-bookable invoices, claims for re-imbursement of discounts, balance confirmations, statements of accounts etc.
·  Obtain formal confirmation and evidence of resolution of non-conformance (e.g. obtain ap-proval note, correction of PO details, correction of price / quantity, requesting of debit balances/reclaiming from supplier, creating debit notes and sending to the supplier etc).
·  Posting of conforming invoices in SAP for payment in line with agreed credit terms.
·  Verifying of balance confirmations and sending information about the status to supplier or auditor of the supplier.
·  Reconcile supplier statements to Airbus Accounts Payable balance identifying all goods re-ceipts errors (GR/IR) / missing invoices.
·  Treatment of reminder notes from suppliers (if necessary requesting invoices or clarification with supplier).

Ellaboration of AP KPI´s and Accounts Review

·  Information extraction of SAP to elaborate monthly KPI´s in FAS Accounts Payable department in Madrid( all divisions: Military Aircrafts, HQ, Cassidian, Astrium and AMSL)
·  Analysis of information extracted and analysis and cleaning of Accounts.
·  Weekly reporting of the situation of invoices in query and backlog.

Internal Control Process

·  Ellaboration of suppliers recontiliations

Electronic-Invoicing Specialist (Classic EDI and EDI+ and Airsupply)

·  In charge of the management of the project, contact with suppliers in project scope, development of the test for new suppliers, meetings with suppliers an B- Process and EDI project team ( biweekly), following of problems detected

• Implementation of Airsupply Project for electronic e-invoicing

Others

·  Support Purchase to Pay process improvement / development projects either within Accounts Payable or with internal or external business partners (Procurement / Logistics / Suppliers).

Outputs

·  The Job Holder ensures effective and accurate processing of invoices in line with internal pro-cesses, controls and authorizations and external contractual commitments and legislative re-quirements.
·  Correctly stated supplier and inter-company liabilities in month end financial statements.
·  Supplier balances that are accurate and status understood with suppliers.
·  Input of accurate purchase data to asset accounting, stock accounting, cost accounting, Treasury, Tax, Financial Controlling processes.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Required skills

We are looking for candidates with the following skills and experience:

·  Educated to Statistics, Economics or Business Administration degree or a related discipline.
·  Experience in Accounting. Experience between 3 to 5 years in Finance.
·  Microsoft Office. Competent.
·  Advanced level in English.