Office Administrator
Gaillimh (County Galway) Administration
Job description
Location
Galway, Dublin
· Salary
£ 25000 - £ 30000 / Year
· Category
Accountancy & Finance - AAT
· Job type
Permanent
· Industry
Sales and Retail
· External Reference
JN-092018-25551
Client Job Description
Phloor Limited are looking for an Experienced Sales Administrator for our Offices in Park West, Dublin 12
The successful candidate will possess excellent administration skills, be a strong communicator and multitasker as well as having a history of first rate accuracy and task completion.
Skills and Experience required:
- 3 + years' experience in Administration or Order Administration
- Ensure a timely and accurate processing of Customer Sales Orders
- Engage with customers on stock availability, status of orders and account enquiries
- Ability to manage all queries end to end
- General office duties including filing, faxing and emailing
Key Required Competencies
- Good documentation and general communication skills
- Excellent time management and organizational skills with a high level of attention to detail
- Competency in Microsoft applications including Word, Excel, and Outlook
- High levels of flexibility and a willingness to learn and develop
- Positive attitude, pro-active and ability to prioritise workload as required
- Flexible individual with a strong work ethic
- Ability to work well in a team
- Fluency in English (spoken and written)
Answer telephone, check stock, process orders and deal with queries
- Produce and run the Supplier purchase orders every morning
- Email suppliers purchase orders daily
- Raise any special purchase order
- Raise purchase orders for contract orders
- Contact suppliers re stock enquires and despatch dates
- Deal with suppliers weekly regarding what is to be loaded on next container
- Input all carpet and vinyl packing lists
- Manage the stock check book, check stock with suppliers and get back to operators/reps with dates
- Fill in dates on screen from suppliers of expected despatch dates.
- Book in containers.
- Deal with any queries raised by Warehouse on GRN's
- Allocated out of stock orders from Q stock. Contact customers if orders on longer than two weeks, or if note to contact customer/rep
- Setting up new products
- Discontinue and obsolete products stock management
- Stock held report
- Clear down stock ends for Dermot and put on miscellaneous despatch docket
- Stock adjustments and grade adjustments
- Keep operators and reps up to date on any changes in containers or newly discontinued stock
- Manage the carpet samples in the office
- Arrange drafts for customs & excise and arrange courier to shipping company
- Scan POD's or other documentation for customers
- Send off spec sheets for fire certs
- Attend sales meetings for launches
- Keep book on contract orders and track
- General office duties and housekeeping
Adecco Ireland is acting as an Employment Agency in relation to this vacancy.