Creative Services Assistant

Job description

·  Location
City Of London, Greater London
·  Salary
£18.37/Hourly
·  Job type
Temporary
·  Industry
Admin and Secretarial
·  External Reference
JN-042024-371631
·  Category
Education & Childcare - Higher Education

Adecco are currently recruiting for a Create Services Assistant to join a prestigious university based in Holborn

Salary: £18.37 PH

Duration: ASAP- 4 Months

Contract Type: Temporary / Flex working available

Part time position (2 days per week / 9-5 This can be flex)

Purpose of role: Reporting to the Head of Design, the Creative Services assistant will manage the production schedule for the Design team, handle enquiries to the team's email inbox. Working closely with the Head of Design, and the Communications Division and all areas of the School. The Creative Services assistant will ensure that all creative services deliverables are dealt with efficiently from initial meetings with clients, to helping create project briefs and invoicing any design projects, including dealing with external suppliers and providing financial reporting, regular updates and progress reports to the Head of Design as required.

Must have experience with using One Finance

Main Job Purpose:

Design Team

·  Manage enquiries to the Design Unit's inbox, working with the Head of Design.

·  Organise and attend meetings with the Head of Design. Taking meeting notes and sending to the Head of Design for approval, creating project job numbering, project timing schedules and then sending on to clients.

·  Liaising with suppliers and printers; and obtaining detailed estimates and print quotations, for designers as required.

·  Helping organise the Design Teams budget as well as ensuring prompt payment of invoices to suppliers and creating invoices for clients at the end of Design projects, the Creative Assistant will need to be very proficient in using One Finance LSEs and keeping track of spending and ensuring the Head of Design is kept up to date.

·  Manage day-to-day operations and work closely with relevant stakeholders to ensure effective implementation.

·  Able to revise plans and schedules as appropriate to meet changing project needs and notify all concerned.

·  Communication

·  Help facilitate the production of materials and projects produced by the Design Team, for projects as necessary.

·  Excellent communication skills in dealing with clients and suppliers.

·  Communicate with diplomacy and tact, when speaking to clients.

·  Service Delivery

·  Help to deliver the projects and manage them to completion on time and within budget.

·  Manage multiple, simultaneous project schedules.

·  Liaison and networking

·  Client and supplier liaison to include: organising meetings, supplier and client invoices, design quotes, print quotes, and print deliveries.

·  Initiative and Problem Solving

·  Manage work strategically and respond rapidly to new challenges or opportunities.

·  Analysis and Research

·  Monitor and evaluate the success of the creative projects using surveys and gaining feedback.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Georgia Cottier