IS Project Administration Support - ABB - Kraków

Job description

Tasks:
The core responsibility of IS Project Administration Support will be to provide general administrative and clerical services on department/program/local Business Unit level.

In the role of IS Project Administration Support, you will:

• Prepare documentation and assist in researching, compiling, proof-reading and editing reports, presentations, organization charts, correspondence, etc.
• Support project documentation, management and maintenance of project document library
• Answer telephone enquiries and deal with, both incoming and outgoing, correspondence on behalf of the department.
Support organizing IS project meetings and take meeting notes
• Distribute project status reports according the agreed communication plan
• Implement ABB processes and engage with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness
• Maintain records/databases/filing systems/archives, in electronic and/or hard copy format
• Administrate project Collaboration site
• Support IS projects reporting in the global IS PPM according to procedure and data quality targets
• Maintain project schedule in the designated schedule management system. Administrate Change Control process and tools
• Perform general administrative activities and provides back-up support for others in case of sickness/absence/workload
• Track budget spending according to plan and forecasts
• Coordinate trainings required for project team members (IS PM Certification, Sponsor and Steco training, new team members onboarding, etc.).

Additional information:
We offer:

• An exciting job in a company promoting innovative and modern technologies
• Opportunity for professional development in an international environment and for increasing your abilities and skills in various areas
• Employment in a stable company with an established position in the market
• Attractive salary based on your professional experience and skills
• Good working environment.

To apply for the position, please send your application (Curriculum Vitae in English) via our page or using the button under the advert.

We reserve the right to answer only to the chosen candidates.

We kindly ask you to include in the Curriculum Vitae the following passage: “I hereby agree for my personal data, included in my job application, to be processed in line with the needs of recruitment, in accordance with the Law on Personal Data Protection of 29 August 1997 (Law Gazette from 2002, No.101, heading 926, as amended).”

Location:
   Kraków,Małopolskie,Poland

Contract type:
   Regular/Permanent

Business Unit:
   Corporate Function Information Systems

Date posted:
   2017-06-26

Job function:
   Administrative

Publication ID:
   PL59419823_E3

ABB (ABBN: SIX Swiss Ex) is a pioneering technology leader in electrification products, robotics and motion, industrial automation and power grids, serving customers in utilities, industry and transport & infrastructure globally. Continuing more than a 125-year history of innovation, ABB today is writing the future of industrial digitalization and driving the Energy and Fourth Industrial Revolutions. ABB operates in more than 100 countries with about 132,000 employees. www.abb.com

Desired profile

Requirements:

• Basic Project Management, IS Project methodology and Project Governance Model knowledge
• Basic knowledge of ABB Gate Model for IS Projects
• Excellent planning and organizational skills
• Developing Power Point skills
• Basic technical skills to work with Ms Excel and Sharepoint
• Very good communication skills
• Strong influencing skills, accompanied by patience and persistence
• Good IS Project Management toolbox knowledge (PPM, MS Project & Collaboration, document templates, IS PM knowledge library, IS PM Training Portal, etc.)
• Basic ABB Standards knowledge required to run IS Projects: ABB Master Data, ABB Information Security, ABB ERP Project Model, IS Operating Model (IS Functional Blueprint), IS Enterprise Architecture, ABB ICoFR (SOX), IS Sourcing
• CAPM Certification from PMI would be an added value.