General Administration & Finance Support

Job description

‘Caring for the world, one person at a time'... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people.

Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

We are looking for a new General Administration Lead to join our European Logistics Centre (ELC) in Diegem.

Essential Functions / Duties and Responsibilities of the General Administration Lead include:

· ELC (European Logistics Centre) Records Management (RM) Program Site Leader
· Facilitate the execution and performance of the Records Management (RM) Program as per company's procedure and all other related RM documentation / standards.
· Develop update and implement RM policies and procedures locally
· Train and assist departmental Records Coordinators
· Organize and carry out internal Records Management Compliance Assessments, to monitor departmental compliance
· Conduct yearly WWRIM (World Wide Records Information Management) site assessment
· Ensure compliance with Legal Hold Notices issued by legal department
· Establish Vital Records protection
· BCP (Business Continuity Plan) Owner
· Plan owner – responsible for compiling the BCP (Business Continuity Plan) by coordinating with key stakeholders, producing and distributing the plans
· Perform yearly review / update of new information
· Train associates on BCP processes as required
· General Administration Activities
· Act as point of contact and interface with ELC Management in relation with different suppliers providing advisory / consultancy services
· Act as point of and interface with ELC Management in relation with different entities such as Tax Authorities on general aspects
· Act as point of and interface with ELC Management in managing general contracts and intercompany contracts
· Other Areas of Responsibility
· Support with general finance compliance activities as well as with finance monthly / quarterly closing activities
· Conduct the initial check of invoices from suppliers and manual payments
· Perform other general finance administration as required

Desired profile

Qualifications :

·  Bachelor's degree
·  Fluency in English
·  Strong communication, training and presentation skills
·  Previous experience in BCP/ Finance Compliance is an asset
·  Knowledge of MS-Office, Visio is an advantage
·  Knowledge of Quality and Document Control systems a plus
·  Ability to work independently, take initiative and be proactive
·  Coordination and organization skills
·  Be persistent, persuasive and determined
What's in it for you…?
“Caring for the world, one person at a time…”
As an employee we consider you as our most valuable asset. We take your career seriously.
As part of a global team in an innovative environment your development is key and our day-to-day responsibility. Through e-university, on the job training, various projects and programs, we ensure your personal growth.
Our benefits make sure we care for you and your family now and in the future.