RFP Proposal Coordinator

Job description

JOB DESCRIPTION

Engages in activities related to the creation, design and production of client/prospect proposals/tenders to support brokers’ efforts to gain new revenue and retain existing revenue. Additionally, assists with design solutions for other sales literature in accordance with current corporate design standards.

This role can be located in Atlanta, GA, Chicago, IL, Minneapolis, MN, Philadelphia, PA or Seattle, WA.

The Role

·  Participate in the proposal Kick-off meeting at the outset of proposal project, helping the team leader with production timing requirements
·  Works with team leader and proposal manager to develop optimal wording and design characteristics for answers to RFP questions in particular and in the proposal as a whole, through consistent voice and illustration
·  Communicates and coordinates with the proposal manager at all stages of the production process
·  Decides whether existing proposal design concepts are applicable/appropriate for the current proposal
·  Maintains workflow in the preparation and production of proposal
·  Formats, reviews and corrects first and subsequent drafts of the proposal, including charts and tables
·  Discusses, reviews and delivers final draft of the proposal to the team leader and proposal manager
·  Proofreads/edits drafts and makes suggestions for improvement to the proposal manager
·  Designs and oversees any external professional printing and delivery to proposal manager
·  Assists with proposal tracking and measurement
·  Revises team-generated slide shows to support oral presentations in RFP environments
·  Meets established or negotiated deadlines for all stages of project development
·  Handles the set up for the post RFP debrief process and documents results
·  Supports on-going efforts to enhance and maintain a library of standard RFP questions and answers
·  Maintains library of graphics, organizational charts, and other company information for use in proposals

The Requirements 

·  BA/BS Degree in English or Business Administration preferred, but not required 
·  3+ years’ experience in RFP/proposal management desired 
·  Working knowledge of insurance and/or reinsurance a plus
·  Proven track record of managing content, timelines, writing, editing, proofreading, SME coordination, and production of print/electronic response content
·  Ability to manage multiple projects simultaneously 
·  Ability to identify and leverage essential information and think in a critical and logical manner
·  Ability to work in a client-centric, strategic and decisive manner according to tight deadlines
·  Excellent communication (written, verbal & oral) skills and interpersonal skills

The Company

Willis Towers Watson is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, Willis Towers Watson has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas – the dynamic formula that drives business performance. Together, we unlock potential. Learn more at willistowerswatson.com.

Willis Towers Watson is an equal opportunity employer
Willis Towers Watson is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. 
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Unsolicited Contact: Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Willis Towers Watson are considered property of Willis Towers Watson and are not subject to payment of agency fees. In order to be an authorized Recruitment Agency/Search Firm for Willis Towers Watson, any such agency must have an existing formal written agreement signed by an authorized Willis Towers Watson recruiter and an active working relationship with the organization. Resumes must be submitted according to our candidate submission process, which includes being actively engaged on the particular search. Likewise, for our authorized Recruitment Agencies/Search Firms, if the candidate submission process is not followed, no agency fees will be paid by Willis Towers Watson. Willis Towers Watson is an equal opportunity employer.