Expires soon Total Fr

Executive Assistant

  • Brasília (Brasília)
  • Administration

Job description

Job Description

·  Acts as the point of contact between the executives and internal/external stakeholders
·  Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
·  Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
·  Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
·  Maintains customer confidence and protects operations by keeping information confidential.
·  Prepares reports by collecting and analyzing information.
·  Secures information by completing data base backups.
·  Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
·  Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
·  Performs other tasks that may be assigned from time to time by the Immediate Manager (N+1)
Offer ID


Candidate profile

·  Graduate of any 4 year college degree
·  At least 2 years experience as an executive administrative assistant or in other secretarial position
·  Skills: Excellent knowledge of MS Office, Full comprehension of office management systems and procedures, Up-to-date with advancements in office gadgets and applications
·  Competencies: Proficiency in English, Exemplary planning and time management skills, Ability to multitask and prioritize daily workload, High level verbal and written communications skills, Discretion and confidentiality

HR Administration, Administrative Support
Job Title

Executive Assistant

Total Global Services
Region, department, area

Functional discipline

Human Resources, Secretarial/Administrative Support
Experience level required

3 - 6 years
Employment type

Regular position
Affiliate (if known)

Interview location