Expires soon Tesla

Travel and Expense Analyst

  • Draper (Salt Lake County)
  • Bachelor's Degree
  • Accounting / Management control

Job description

Description

Travel and Expense Analyst

We are seeking a highly motivated individual to support the Global Travel & Expense Manager in the Accounts Payable organization. This position is responsible for the daily, weekly, and monthly oversight and support associated with the travel & expense systems

In this role, you will be primary IT Finance software application support, supporting your internal customers by addressing user business process inquiries/requests, creating/modifying user accounts and modifying system activity; Implementation and Project Management are key areas of focus.

On a daily basis, this position will interact directly with the employee base and with external service providers to ensure compliance to the Travel & Expense (T&E) program. The candidate will be using multiple expense reporting & travel platforms, through web-based systems that will incorporate corporate credit cards, expense reimbursement and reporting. This position, under the direction of the Global Travel & Expense Manager will work closely with the Sr. Accounts Payable Manager to drive efficiency and cost savings through analytics, reporting, auditing and training.

This full time role requires the flexibility to adjust to day to day processes and work-out of-hours when necessary.

This role resides in the Accounts Payable / Shared Services team based in Draper, Utah.

Responsibilities:

Expense and Travel Administration / Project Management / Policy Compliance & Support:

·  Manage the implementation of Global Travel and Expense system
·  Create detailed plans for execution and implementation of new processes, including budgetary guidelines and key personnel
·  Oversee the life cycle of changes to business systems and prepare detailed reports for executive management
·  Determines operational objectives by studying business functions; gathering information; evaluating output requirements & formats.
·  Site Representative (for T&E) for process improvements and driving effective and efficient solutions for Tesla
·  Research and analyze all aspects of exiting business practices and procedures
·  Improves systems by studying current practices; designing modifications.
·  Recommends controls by identifying problems; writing improved procedures.
·  Maintains system protocols by writing and updating procedures; Provides references for users by writing and maintaining user documentation; providing help desk support; training users.
·  Maintains user confidence and protects operations by keeping information confidential.
·  Prepares technical reports by collecting, analyzing, and summarizing information and trends

Teamwork & Support:

·  Work daily with web-based expense reporting systems, audit reports and assist employees.
·  Monthly expense reconciliation; Out of pocket, credit card, accruals (day 1)
·  Daily/Weekly batching processes; Account postings.
·  Create and provide training to assist employees with best practices
·  Transfer of knowledge and application to supporting employees around the world with managing expense reporting

Desired profile

REQUIREMENTS:

·  Bachelor’s degree preferred or equivalent work experience
·  Evidence of exceptional ability and Finance / IT strategy and implementation experience
·  3+ years of experience working with Travel & Expanse products (Concur)
·  3+ years of experience working in finance or accounting

PREFERRED QUALIFICATIONS:

·  Travel & Expense, Accounting, Excel, Expense Reports, Concur, Databasics, Finance,
·  Excellent customer service skills
·  Highly attentive to detail and organized
·  Effective time management skills to meet deadlines
·  Ability to multi-task on a daily basis without losing sight of the longer-term objectives
·  Ability to work in a team and self-directed
·  Ability to appropriately handle confidential information
·  Proficiency in Microsoft Office Suite, with emphasis on Excel
·  Excellent communication skills, both verbal and written
·  High level of organization, excellent analytical skills, ability to work in a dynamic environment under strict deadlines

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