Operations Coordinator, Workplace

Job description

Description

The Role:

The Workplace Operations team is responsible for maintaining non-manufacturing facilities and providing soft services to engineering, sales, service, energy, and general and administrative teams. Operations Coordinators are the leaders of day-to-day workplace coordination, yet also work closely with workplace management to devise solutions to drive the long term workplace strategy.

Responsibilities:

·  Receive, track, and prioritize Workplace requests from employees; dispatch the associate team to execute and see through completion
·  Coordinate furniture deployments and collaborate with the operations team to maintain furniture and workplace asset inventory; provide weekly inventory updates
·  Coordinate with internal teams who request team events and meetings requiring workplace support to ensure events are planned and executed to meet the internal client’s request
·  Assist with move scenario space planning and maintaining accurate space plans
·  Collaborate closely with the workplace management team and external move vendors to perform office employee moves interoffice and between other sites
·  Conduct facility audits and building inspections to ensure facilities are maintained
·  Assist workplace management with purchase order creation and approvals and invoice tracking for operating and capital expense budgets
·  Oversee workplace vendors through the onboarding process to complete all required documentation and ensure a productive working relationship
·  In conjunction with the other Workplace team members, assist with process creation, implementation, and maintenance for programs and services offered by Workplace

Desired profile

Requirements:

·  Minimum 1 year of experience in a corporate setting
·  Bachelor’s Degree
·  A customer-centric attitude and enthusiasm for supporting internal teams
·  Basic knowledge and high interest in facilities management, workplace services, furniture systems, space planning, and event planning
·  Ability to read building floor plans and construction documents
·  Proficient with Outlook, PowerPoint, Excel, and Bluebeam Revu
·  Spanish language skills preferred
·  Familiarity with AutoCad, and CAFM and IMWS Software preferred
·  Availability to work weekends as necessary to complete project deadlines
·  Evidence of exceptional ability

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