Administrative Assistance / Receptionist

Job description

🔍Erie, Pennsylvania, United States

📁
   Human Resources

📅 1352Total Views

📅 190000G3Requisition #

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DEPARTMENT:

Dual reporting to HR Manager and Operations Manager in Erie PA.

POSITION PURPOSE:

The Administrative Assistant/Receptionist is a key support member of the Measurement Solutions Erie Leadership management team.Responsible for performing clerical and administrative duties in an office setting.


POSITION DUTIES:

·  Sorting mail, filing, answering phones, greeting and directing visitors, scheduling meetings, and restocking supplies
·  Work will include specific projects and tasks that involve use of Microsoft Word, Excel, Outlook and PowerPoint – projects may vary depending on manager requests
·  Collects, assembles, analyses and summarizes statistics and information from a variety of sources as directed
·  Prepares charts, graphs and tables for presentations
·  Issues regular reports and ad hoc analyses following established procedures
·  Routes or answers routine correspondence not requiring supervisor attention
·  Deals with external sources such as customers, partners and suppliers to resolve non-routine problems
·  Generate memos, emails and reports when appropriate
·  Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
·  Maintain office/kitchen supplies by checking inventory and order items
·  Respond to questions and requests for information
·  Answer incoming calls and assume other receptionist duties when needed
·  Implement and monitor programs as directed by management, and see the programs through to completion
·  Shipping small packages/letters
·  Travel arrangements and solve related issues providing assistance and guidance to employees as required
·  Update eBoards and/or assisting marketing/communications
·  Handle certificates of liabilities

POSITION REQUIREMENTS:

·  Professional diploma in the discipline with a minimum 2 years of experience or 5 years of practical administrative experience
·  Work is performed under general supervision and requires incumbents to exercise some independence and discretion
·  Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
·  Attention to detail
·  Ability to analyze and revise operating practices to improve efficiency
·  Detail oriented and comfortable working in a fast-paced office environment
·  Exceptional communication skills
·  Superior organization skills and dedication to completing projects in a timely manner
·  Fluent in English