Administrative assistant

Job description

Solvay is a science company whose technologies bring benefits to many aspects of daily life. With more than 24,100 employees in 64 countries, Solvay bonds people, ideas and elements to reinvent progress. The Group seeks to create sustainable shared value for all, notably through its Solvay One Planet plan crafted around three pillars: protecting the climate, preserving resources and fostering better life. The Group’s innovative solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices, health care applications, water and air purification systems. Founded in 1863, Solvay today ranks among the world’s top three companies for the vast majority of its activities and delivered net sales of €10.2 billion in 2019. Solvay is listed on Euronext Brussels (SOLB) and Paris and in the United States, where its shares (SOLVY) are traded through a Level I ADR program. Aroma Performance is a world’s largest integrated producer of vanillin for the flavors and fragrances industries and also produce synthetic intermediates used in pharmaceuticals, agrochemicals, and electronics.

Job Overview and Responsibilities:


A) Administration: 

• To support general GBU admin, i.e, STP office maintenance activities as coordinator, team meeting set up, meeting minutes & logistics, TP/VC set-up, stationary/beverage purchasing, etc; 

• To work on GBU internal activity or customer events in close collaboration with internal teams; 

• To work as key contact window for GBU image promotion, provide support to overseas visitors, i,e: Logistics, invitation letter, onsite admin supports, etc; 

• Screen and direct phone calls and distribute correspondence

• Other assignment as requested  

B) Act as Asia communication coordinator

• Support activities in Asia, i.e, Exhibitions, seminar etc; 

• Support Asia organization and cultural transformation; 

• Support HR on wellbeing related topics, incl. employee communication, etc; 

•As a member of the Global Communication Network, work directly with the global communication manager  to support and coordinate communication topics in Asia Zone ( internal and external)

• Other assignment as requested 

C) Assistance for Arom Asia GM and  Aroma Strategy & Marketing Director

●Manage the chops according to procedures

●Organize travels 

●Time management based on priorities

●Document handling and archiving 

●Meeting arrangement

●Take notes of the meetings, writes minutes, archives and distributes

●Translate and writes necessary documents in English and Chinese


Education and Experience:


-          Bachelor degree 

 -          above 2  years working experience in assistant works


Skills:


- Good application skill of word, excel, power point

-  Very good communication and effective interaction skills and sense of planning and    

   organizing

- Good oral and written English