Accounts Payable Specialist

Job description

Job Description

Have you imagined all the work done before a patient can take his treatment?

Novartis Mexico counts with one of the five Shared Service Centers worldwide with more than 1500 employees, into a Diverse & Inclusive company, positioning us in the Number 10th, in Top Companies Ranking, where everybody wants to work. Corporate social responsibility is a priority for us and we stand as number 19th company with better reputation according to MERCO Ranking 2017.

Your Responsibilities:

The Order to Process Associate supports the Accounts Payable, Intercompany and Travel & Expense processes within the FSC, ensuring its quality and effectiveness. Moreover he/she secures company assets by applying tight controls in the financial transactions, while providing accurate financial information and timely reporting of balances.

- Supports transitions and knowledge transfer.
- Provides services at expected levels with a clear customer service and escalates exceptions.
- Interacts proactively with all functional areas of the FSC to ensure appropriate accounting, financial reporting and settlement of revenue matters is accomplished.
- Coordinate with local entity, FSC and outsourced activities to provide seamless service.
- Proactively challenge the Status Quo, making fact based recommendations.
- Corresponds to internal and external inquiries.
- Manage day-to-day activities (modules to pick):Accounts Payable, Ensure proper document management (incl. Document reception, sorting of accounting documents, scanning and validation).
- Processing of PO and non-PO invoices, Credit Notes and Down Payments processing including interactions with O&O providers.
- Timely resolution of Invoices which have a price and quantity deviations and follow-ups including debit balances.
- Ensuring controls are in place and executed for Payments run processing.
- Oversight of Goods Receipt / Invoice Receipt and timely clearing.
- Providing input for RTP Accruals and month-end-closing.
- Ensure alignment with AP policy, regulatory requirements.
- Process supplier inquiries.
- Intercompany: Maintain intercompany master data.
- Support account reconciliations and monitor intercompany accounts.
- Ensure proper accounting of financial transactions and accounting specific questions are well addressed and solved.
- Perform the preparation of month-end financial reporting.
- Ensure the creation and maintenance of adequate accounting records to meet the requirements of local legislation and Novartis required standards.
- Resolve General Accounting related issues and disputes, escalate as required or coordinate with various departments.
- Travel & Expense: Process accounting of advance payments.
- Travel and Expense Claims including receipts processing and payment of claims.
- General and Customer service including delegations, reminders and reporting.
- Query handling for end-users and outsourced operations.
- Ensure compliance with policy and performing checks.

Position Title

Accounts Payable Specialist

Desired profile

Minimum requirements

- Certified Finance/Accounting specialist or similar degree.
- Local language plus English (intermedium level).
- 2-4 years of financial experience, with good functional expertize.
- SAP knowledge: FI & P92 T&E
- Accounting previous experience
Job Type

Full Time
Country

Mexico
Work Location

Mexico City
Functional Area

Audit & Finance
Division

NBS
Business Unit

FRA Operations NBS
Employment Type

Regular
Company/Legal Entity

NOV CORPORATIVO MEX