Administrative Assistant

Job description

·  Job facts

·  Schedules appointments, meetings, travel itineraries and coordinates related arrangements.
·  Prepares and manages expense reports through settling.
·  Attends meetings, records and distributes meeting minutes.
·  Prepares and analyzes complex trends, reports, and presentations drawing data from a variety of sources.
·  Assists in the preparation of budget and project reports as required.
·  Researches, collects, compiles, and analyzes a wide variety of complex data and information requests.
·  Designs procedures to maintain confidential record, files and procedures.
·  Design of operational templates for the sites' policies, procedures and communications.
·  Prepares and initiates routine and non-routine correspondence and memoranda.
·  Responsible for the accurate release of a variety of communications and information that affect the organization.
·  May have informal supervisory responsibility.
·  Requires broad and comprehensive experience, skill, and knowledge of organization policies and practices
·  Responsible for maintaining and continuously improving quality and objectives.
·  Responsible for purchasing from order to execution of PO in SAP system.
·  Reviews invoices received and enters them into the SAP system, confirming that the charges are for concepts and correct amounts
·  Coordinates and support facilities purchases and management for the following areas: cleaning, dining needs (coffee, tea, etc). and others as necessary.
·  Supports all Occupational Health needs, including participation and/or input to the Emergency Committee and SHE.
·  Coordinates engagement events, such us inaugurations, town halls, LT global meeting.
·  Responsible for Reception and other Admin back ups

Roche is an equal opportunity employer.
Business Services & Support, Business Services & Support > Administrative Support

·  Who we are

At Roche, 98,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an equal opportunity employer.