Receptionist & office administrator

Job description

Provides clerical support within any of a variety of departments. Supports an SVP or below.

Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 - 2 years of related experience.

Desired profile

Qualifications :

Ravello Systems ( now part of Oracle) , the world's leading nested virtualization company, founded with the sole purpose of changing the way companies consume the public cloud

We are looking for an enthusiastic receptionist and office administrator for an opportunity to work in a growing & dynamic global High Tech company.
As a receptionist you will be the first point of contact for the company and you will provide administrative support across the organization.
You will ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
Responsibilities
Office Reception
Answer incoming phone calls while providing basic information when needed.
Daily office organization & ongoing administrative support.
Direct assistance to management.
Recording office expenses and close interaction with vendors
General operational support
Organizing the office layout and maintaining supplies of stationery /equipment.
Our office is located in Raanana.
Working hours - 09:00-18:00
Full-time position

Requirements:
Multitasking
Organized, with attention to details
Ability to work under pressure
A great team player and people person, service oriented
Ability to use a wide range of office software, including email, Excel, and presentations
Fluent English – reading, writing, conversational
Proven working experience in similar roles-advantage.