Executive Assistant - Moat

Job description

Provides clerical support within any of a variety of departments. Supports an SVP or below.

Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 - 2 years of related experience.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.

Desired profile

Qualifications :

About the Opportunity




This Executive Assistant will wear multiple hats supporting Moat's GM/VP of Sales and members of his team in New York City.

The role includes schedule management, helping to organize and run internal and external events, coordinating travel, helping to set up for new team members, and generally acting as the head of logistics for this organization.

Responsibilities:

·  Extensive calendar management and travel arrangements, managing changing priorities and proactively finalizing the finer details of all arrangements
·  Coordinate on-site events and catering along with supporting other in-house functions
·  Coordinate calendars for meetings: prepare material, order food and beverage service, etc.
·  Provide assistance in booking team member travel for office visits and business travel within company standards and guidelines
·  Communicate clearly with employees and management
·  Process expense reports
·  Perform ad hoc projects and provide additional assistance to the business operations team as needed

About You




The ideal candidates is a meticulously organized self starter who is great with people and loves to flawlessly execute.

·  Bachelor's degree (marketing, general business, accounting or related field preferred)
·  Demonstrated ability and discretion to work with confidential information
·  Ability to multi-task and prioritize multiple requests from a variety of co-workers
·  Flexibility and adaptability to work in a dynamic startup environment
·  Strong organizational, planning and execution experience and skills
·  Excellent communication and follow-up skills - both written & verbal
·  Proactive – anticipates needs and exceeds expectations
·  A high level profile presence with both the business unit and company executives
·  Ability to self-manage projects and take ownership of tasks

About the Team

·  We hold ourselves to exceptionally high standards for the client experience
·  We value superior writing skills and a friendly, considerate, and value-driven communication style
·  We strive for incredible attention to detail, empathy, and fast turnaround times
·  We love what we do and have a ton of fun doing it