Administrative Assistant of Finance VP

Job description

Provides administrative/clerical support within any of a variety of departments. Supports an SVP or below.

Spends 60% of time providing administrative support to relieve managers and staff of administrative details. Spends less than 20% of time on special projects. Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timecards. Arranges interviews and group events. Maintains organization charts and distribution lists. Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes domestic/international relocation/travel arrangements. Arranges internal/external meetings and catering needs. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations. Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 1 - 2 years of related experience.

Desired profile

Job description:

· Meeting arrangement

· Travel arrangement

· Department procurement

· Manage calendar for Finance VP

· Expense reports submission for Finance VP

· Some personal errands for Finance VP

· Resolve day to day issues to improve efficiency of team

· Reports consolidation

Candidate attributes:

· Proactive attitude

· Knowledge of PC including trouble-shooting/fix common issues

· Self starter and strong ability to learn new processes and work with systems and tools

· Resourceful at resolving day to day issues around the office

· Proficiency in English

· Prior relevant experience in MNC preferred