Administrative Assistant

Job description

Provides administrative/clerical support within any of a variety of departments. Supports an SVP or below.

Spends 60% of time providing administrative support to relieve managers and staff of administrative details. Spends less than 20% of time on special projects. Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timecards. Arranges interviews and group events. Maintains organization charts and distribution lists. Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes domestic/international relocation/travel arrangements. Arranges internal/external meetings and catering needs. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations. Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 1 - 2 years of related experience.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.

Desired profile

Qualifications :

About the role:

As the Executive Assistant, you will become the right hand to the Vice President of Cloud Operations. You should have an interest in learning the ins and outs of this rapidly growing organization. You have an eye for finance, spreadsheets, pivot tables, and reporting. You are professional and polished, and ready to join board meetings and learn the company culture. The right candidate should be ambitious, articulate, hard-working, proactive, and feel comfortable wearing multiple hats!

Responsibilities:

·  Owning executive administrative responsibilities
·  Capture feedback during projects and deliver details/results clearly and efficiently
·  Managing both simple and complex ad-hoc projects as needed

About You:

·  Bachelor's degree
·  7-10 years of work experience, preferably in the technology industry
·  Successful history of managing calendar, expenses and travel of one or more executives
·  Advanced Excel, PowerPoint and Outlook skills
·  Excellent written and verbal communication skills
·  The ability to be diplomatic under stress
·  Excellent flexibility, follow up and organizational skills
·  Project Management experience is a plus
·  You have a sense of urgency and understand the need for discretion
·  You possess a bright, positive attitude, and you embrace change