Workplace Coordinator - Berlin

Job description

·  Responsible for the day to day running of the building and workplace services, including maintaining a high standard of workplace excellence throughout the day, and ensuring facilities matters are resolved in an efficient and timely manner
·  Work collaboratively with vendors to ensure all necessary planned and preventative maintenance is undertaken, including HVAC, utilities, pest control, janitorial, furniture, and equipment set-ups, with the aim of minimising downtime within the workplace
·  Liaison with building management for operations and maintenance
·  Short-term management of the reception area, including but not limited to managing the flow of reception traffic, ensuring the reception area is presentable at all times and receiving all post and parcels. 
·  Establish strong relationships and communication within all levels of the organization to understand and meet business and operational needs
·  Contribute to the improvement of existing processes, evaluating workflows to identify areas of improvement where possible
·  Conception & assistance on projects involving floorplanning, planning and executing changes and moves; lead logistics for any office moves, coordinating and executing smooth transitions from start to finish
·  Collaborate with Health & Safety and Corporate Security teams to ensure environmental health, safety and security compliance in the office, ensuring a safe and productive working environment
·  Be a member of the emergency response team. Respond to emergencies as needed to minimise any disruptions within the workplace
·  Assist with onboarding and welcoming new employees into their new workplace
·  Assisting with the coordination and set up of special events within the office
·  Some on call availability, flexible schedule for off hours/emergency support 
·  General labour including loading/unloading, moving materials
·  Some ad hoc administrative and finance tasks as required
·  Monitor and complete employee requests via helpdesk ticketing system