Administrative Assistant

Job description

Administrative Assistant – Ukraine, based in Kiev

Supports BUs with compliance approval submissions and organizes legal and payment process for vendors related to providing of HCP services. Responsible to support BUs on the daily basis for ensuring the smooth operation of the business, as well as providing administrative support to the Country Coordinator.

 Main Responsibilities:  

·    Provide BUs with administrative operational support and administration in BCS related issues;

·    Help with preparation of documents for the eCATS, launching of new requisitions and follow-up, monitoring of all compliance updates

·    Organize and process payments to vendors related to the providing of the HCP services: creation of new vendors,  vendors’ checking in Securimate, arrangement of payments (eCATS, SAP), payments follow-up

·    Work with the Legal and Compliance Team on new agreements preparation, to ensure that agreements are reviewed, signed, and given to the business in a timely manner

·    Responsible for organizational support of BUs administrational needs

·    Responsible for incoming and outgoing mail, shipping and receiving

·    Arrange proper office documentation, file contracts, control archiving process

·    Administrative support (orders, distribution equipment for business functions), business communication, handle cross country materials to develop the image of the company

·    Attendance administration support

Desired profile

Skills & Qualifications

 

 

·  ·      High school diploma or equivalent completed education
·  ·      2-3 years of experience on similar position (preferably in an international organization)
·  ·      High communication skills, easy relations-builder
·  ·      Well-organized, proactive
·  ·      Accurate for details
·  ·      Very good computer skills (MS package)