Administrative Assistant

Job description

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

Desired profile

Qualifications :

Perform administrative functions by assisting the above property iT team primarily in Singapore as well other company offices. Act as main coordinator to organize discipline meetings and support iT conferences and events. Provide meeting and travel support to the leadership team. Handles confidential and sensitive matters as and when required.




CANDIDATE PROFILE

Education and Experience

·  Minimum diploma or equivalent qualification in related field (or the equivalent training/education in respective country).
· 
Complete knowledge of a full range of administrative processes and advanced knowledge of MS Office and other key office applications

· 
Excellent command of English and Mandarin (both written and verbal)

· 
Good process management, negotiating, influencing and problem resolution skills

· 
Proven ability to effectively prioritize and execute tasks in a high-pressure environment

· 
Knowledge of business environment, service requirements and hospitality culture is a plus

· 
Strong verbal and written communication skills

Key Stakeholders

· 
Continent iT Team mainly based in Singapore office

· 
Other above property iT team members including home-based and from other company offices

· 
Members from other disciplines based in Singapore Office


CORE WORK ACTIVITIES

Managing Projects and Priorities

· 
Administrative services to continent iT team members, primarily in Singapore office

· 
Responsible for assisting PMO team with key project tracking and report-out

· 
Manage the booking of small events and meetings for other disciplines

· 
Responsible for organizing and the success of regional or area iT conference calls

· 
Minute taking for inter-department meetings, and track on the follow-up and document the findings

· 
Provide travel planning and miscellaneous duties to assist the team in maintaining efficiencies.

· 
Manage the regional or area iT surveys and facilitate the rap session and action planning

· 
Office Administration: facilitate on invoice processing, VIP coordination etc.

Conducting Human Resources Activities

· 
Managing Continent iT team contact cards, personnel details for special occasions and celebrations

· 
Reporting on Continent, Regional iT Team Leave accrual

· 
Facilitate onboarding process of new hires of continent iT

· 
Issuing of recruitment newsletter

Managing Key Process/Documentation

· 
Maintain and update the Continent/Regional/Area iT distribution list

· 
Maintain and update the resource center of PMO including MGS and SharePoint etc.

· 
Assist iT PMO team on the major iT events and conferences as well training administration

· 
Facilitate communication of key Regional/Area iT major announcements and memos management and distribution

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.