Assistant Manager - Facilities, Projects and Health & Safety

Job description

Facilities Manager - Facilities, Projects and Health & Safety

Responsibilities - Maintenance

• Maintaining a safe, clean and comfortable environment for staff.

• Assess the suitability of venues.

• Advise on facilities service provider management, in line with KPMG policies.

• Prepare a rolling monthly schedule of maintenance activities utilizing the FM schedule, project list and outstanding work orders by priority.

• Monitor execution of maintenance activities and ensure that the quality of the work performed.

• Suggests PPMs and other maintenance work in an organized manner ensuring good performance of existing facilities in the KPMG offices.

• Prepare and communicate the weekly maintenance technician work schedule to support facility priorities.

• Development or sourcing of external assistance where necessary.

• Produce regular reports as required by the Risk Committee and Facilities Management where necessary.

• Monitor, evaluate and review new and upcoming government regulations and ensure systems and practices are in place to meet legal compliance.

• Review and analyze daily, weekly or monthly occupancy data and ensure that the real estate requirements of the firm are within reasonable limits of the office capacity.

• Initiate and complete ad hoc maintenance requests to ensure all offices are kept in good condition.

• Initiate and propose projects to ensure all staff have adequate and up to par facilities for their day to day work.

• Review and Qualify vendors for Facilities services and ensure that they have the desired competencies and expertise to soundly complete their tasks.

Responsibilities - Projects

• Supervise all technical issues related to the facilities projects and prepare the necessary procedures and statements for proceeding actual execution on site. (PMV mobilization, legal licenses, etc.)

• Approve the established schedule of the project and make necessary adjustments for budgets and deadlines requirements.

• Approve the plan of work and the organization of the site facilities in order to meet agreed deadlines.

• Meet, and negotiate with all subcontractors and suppliers to discuss all related details and issues.

• Supervise and monitor duties on site to ensure that the work is progressing in accordance with the plans, specifications, and quality standards.

• Review and make recommendations to prepared work schedules and assigned / allocated resources, and ensure that they meet required deadlines and timeframe.

• Monitor progress on site and put in place corrective measures for any possible delays, and any derailing from the budget.

• Interpret the contract design documents supplied by the client/architect; cascade the information to all concerned parties on site.

• Confer with management, and tendering to discuss project specifications and procedures.

• Direct the installation, testing, operation, maintenance, and repair of facilities and PMV equipment.

• Monitor accuracy of execution and ensure that it is compliant with the plans, and drawings.

• Monitor overall quality control of the work (budget, schedule, plans, and personnel performance) and regularly get updates on project status.

• Directly responsible for the safety of all personnel in the project by ensuring that the project execution will be done according to all applicable health, safety, and environmental standards.

• Direct, review, and approve product design and changes.

• Give recommendations on the final results and project's stages to ensure KPMG's satisfaction while ensuring the project profitability.

Responsibilities - Health & Safety

• Develop, implement and maintain KPMG Health and Safety policy and procedures.

• Weekly site visits to review safety procedures and arrangements.

• Production of specific Health and Safety plans for events where necessary and ensure they are sufficiently robust for anticipated demands.

• To communicate the important messages from incidents and accidents as a part of the Lessons-learned process to all relevant parties.

• Ensure Health & Safety policy of KPMG Global is followed locally.

• Investigate accidents, incidents and near misses. Prepare incident reports.

• Audit service providers as per KPMG Health and Safety requirements.

• Plan and conduct fire drills every 6 months with staff and service providers.

• Produce regular reports as required by the Risk Committee and Group where necessary.

• Analysis of accident data to build prevention programs and contribute to capital requests to improve Safety and impact accident trends.

• Maintain Incident Management Plan for KPMG offices and actively participate in response to incidents.

• Review Life Fire and Safety reports and ensure compliance with required standards.

Qualifications:

Education

• Bachelor of Engineering/MEP/Sustainability/ Construction Management.

• PMP/ Diploma in Safety and Fire Engineering Diploma or NEBOSH, IOSH, OSHA Certificate preferred.

Requirements

• UAE experience preferred/Significant international experience.

• Understand approvals processes of: government, municipality, civil defense, relevant free zone authorities (Jafza, DIFC, DMCC, DSO).

• Must be physically able to work in conditions relevant to site operations.

• Must be willing to travel 50% of the time.