Group Admin Assistant EMEA

Job description

Johnson & Johnson Global Services, the global shared services organization supporting the businesses of Johnson & Johnson, performs select functional work in a consistent manner across regions and sectors using simplified, standardized end-to-end processes and state-of-the-art technology. The vision of Johnson & Johnson Global Services is “to be trusted business partners who deliver increasing value by creating and sustaining globally standard world-class services that enable the power of Johnson & Johnson.”

There are more than 2,000 employees in Human Resources, Finance and Procurement who work for Johnson & Johnson Global Services in key service centers located in Manila, Suzhou, Prague, Bogota and Tampa, as well as in local country-based hubs.


GROUP ADMINISTRATIVE ASSISTANT EMEA

Location: Prague

Full time permanent contract

Role Overview:

Group Assistant provides a wide range of secretarial and administrative support to specific managers
Main duties may include normal secretarial activities such as communication, word processing, scheduling appointments and travel, and so on. Assistant also coordinates and assist in preparing associated business reports and presentations.

Key responsibilities:
· Takes initiative to follow up on relevant issues and informs manager of status as well.
· Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering.
· Opens, sorts, prioritizes and distributes incoming communications and other provisions.
· Maintains calendar(s) and arranges meetings.
· Provides relevant staff with reminders of upcoming events and projected related deadlines.
· Coordinates, prepares and edits reports and presentations.
· Prepares memorandums.
· Organizes files, assembles relevant data, compiles statistics or information as directed for use by others.
· Makes travel arrangement, prepares expense reports and process invoices, maintains financial and expense records.
· Handles confidential matters requiring discretion and judgment.
· Greets vendors and visitors.
· Responsible for maintain office environment.

Desired profile

·  2+ years of experience in a role of personal assistant (ideally in corporate environment)
·  Advanced level of English knowledge.
·  Superior communication and organizational skills
·  Diplomacy, flexibility and accuracy is a must
·  Friendly and professional manner
·  Multifunctional individual who knows how to prioritize under pressure
We Offer:

·  An opportunity to be part of a global market leader
·  A dynamic and inspiring working environment
·  Many opportunities to work on challenging projects and assignments
·  Possibilities for further personal as well as professional development
·  Motivating financial remuneration
·  Many employee benefits such as life and pension insurance, 5 weeks of holidays etc.

If you are interested in this role and you fulfill the requirements set above, do not hesitate to send us your CV and cover letter in English.