Property Accountant

Job description

Complete the set-up of the condo entity in Yardi and work with the Accounting dept. to address any updates and/or issues with the set up. Transition rental entity into Yardi. Calculations and billing adjustment forms for semi-annual Real Estate Tax Escalations for rental tenants (Must download tax bills from every block & lot (98 total) and calculate tax total initially.  Client anticipates separate block & lot billing will commence in 2018). Calculations and billing adjustment forms for semi-annual Real Estate Tax Escalations for condo owners Calculations and billing adjustment forms for annual Porter’s Wage Escalations Calculations and billing adjustment forms for Annual Operating Escalations Calculations of Annual Condo Carrying Charges and True up of Prior Year Carrying Charges Monthly escalation calculations and billing forms for non-metered tenant electric usage Escalations Monitor all invoices received and ensure vendors are billing to the correct entity using the correct Tax ID Process all invoices in rCash and ensure proper coding to correct entities and GL accounts Abstract all new license Agreements, calculate any billing adjustments and submit lease abstracts, billing change forms and any other adjustments to lease input for updates Review all AR Reports and process tenant rent applications to ensure proper application. Run all rent up posting reports and review prior to rent bill distribution and address any errors with lease input and provide any required support documentation and forms Run all rent statements, review for errors, attach corresponding work orders and back up, scan and save each tenant rent statement to tenant files.  Distribute rent statements via email or hand delivery. Locate, research and provide any additional documents as they pertain to estoppel preparation as required by condo purchasers to MP Research and provide any requested reports to MP prior to each Condo closing (Current arrears, proration calculations of current arrears, research if needed of any lease clauses, etc) Maintain all rent checks and carrying charge checks received and forward to the correct lockbox.  If lockbox is not established for the condominium, employee will walk checks to the bank for deposit. Monitor all leases for expirations as RG is only willing to sign short term renewals.  Follow up with RG regarding any expiring agreements and adjust tenant bills accordingly (If vacating, must prorate bills, if continuing on MTM, must submit change request forms, if holding over, must submit change request form to bill holdover rents. Monitor monthly sub-metered electricity and steam bills and reclass the central plant utilities out of the condominium building and journalize in the tower buildings.  Must also reclass common area utilities to common area account and tenant utilities to tenant reimbursable account. Monitor LL construction costs for LL requirements prior to delivery to new condo owner Prepare monthly vacancy report for billing purposes for ABM (Used to calculate vacancy credits) Review P&S agreements and submit all abstracts to lease input to set up new condo owners and their carrying charges.  Prepare and submit change request forms to lease input to reduce the MP condo sf and carrying charges accordingly.  Submit any charge reversals and additional charges in the event P&S agreements are not received prior to the posting of carrying charges due. Respond to all tenant questions regarding their lease charges updated RE taxes, opex, and porters wage calculations, etc. Respond to all condo owners’ questions regarding any additional service, electricity, and/or real estate tax charges.   Work with Management and Chief Engineer to prepare and data entry the Condo Budget and rental office budget Preparation of the reciprocal billing Monitor bank accounts for both entities, research any unknown deposits, bank transfers and prepare bank reconciliations File monthly Sales & use tax filing with NYS for both entities Weekly Fund Requests Maintain the financials for 2 entities, including the preparation of the monthly management reports for both entities and their business units, including all additional reports as requested by MP (Including additional work papers, Budget Template, monthly executed lease log, prepayment schedules, monthly executed contract log, monthly capex tracking report, Alt Chart TBs by BU and Consolidated Alt Chart TBs) Pursue past due tenants, calculate interest and late fees and prepare corresponding billing forms.  Communicate regularly with the US State Dept regarding arrears and forward biweekly AR reports for the mission and consulate tenants only.

Qualifications:

·  Bachelor’s Degree. Accounting or Finance.
·  Accounting and analytical skills
·  Experience with real estate accounting software a plus. Ease with learning new systems/applications required.
·  Excellent communication, organizational and interpersonal skills.   
·  Ability to multi-task under tight deadlines is required.
·  Energetic individual who shows initiatives, is a team player, and has a positive attitude to change. 
·  Strong working knowledge of MS Office (excel, office, powerpoint, outlook)

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