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Offers “Jll”

Expires soon Jll

Move Coordinator / Shipping Receiving

  • Internship
  • Englewood ( Montgomery )
  • Project / Product management

Job description



Coordinate and supervise clerical/administrative support function for move management team. May perform basic move management duties.

Roles and Responsibilities

· Successfully manage moves, furniture requests (including re-configurations and ergo), event set-ups and conference room set-ups on campus
· Ensure client satisfaction throughout the move management process and furniture requests
· Ensure all move management and furniture activities are performed in a manner consistent with documented processes
· Adherence to move management and furniture schedule and budget
· Assist FM team, MAC Manager, MAC Lead, and Occupancy Planners on larger projects, as required
· Provide a single point of contact for all campus moves
· Receive and process client move requests and update quarterly campus move forecasts
· Participates in planning meetings hosted by the client, Move Manager, Occupancy Planning, FM, and other key stakeholders
· Assist with the move project plan and budget through collaboration with the move manager, facility manager, project manager, occupancy planner, and construction manager, as required
· Ensure all project documentation is maintained in 360Facility or SharePoint, as required
· Initiate meetings to review move schedules and furniture requests with vendors and key stakeholders
· Ensure move processes are managed in accordance with the client’s and Jones Lang LaSalle’s policies and procedures
· Procure and manage move labor and furniture inventory
· Manage supporting suppliers (technology, telephony, furniture, etc.)
· Track move and furniture costs and process invoices within
· Perform data input into the CAFM system to maintain occupancy information and submit floor plan updates to CAD/CAFM team
· Incorporation of “best practices” into move and furniture projects
· Responsible for follow up of all unresolved move and project issues. Including post move support lead
· Ensure quality of project deliverable's
· Incorporate “best practices” into projects, moves and event set-ups
· Coordinate work orders and small project execution with installers/trades, including furniture re-configurations, space enhancements, moves and event set-ups
· Speak in clear and concise manner when responding to client questions and follow-up with precise resolutions when reached by team lead

Facilitate communication between the following stakeholders:

· Client, space contacts, and office coordinators
· Vendors and supporting suppliers
· FM Project Manager
· Regional Facility Manager
· Occupancy Planners
· Move Management Team Lead & Manager

Skills/Qualifications

· Bachelor’s degree preferred
· Three to five years of move experience required
· Three to five years of facility, project, or construction-related experience in a Corporate Real Estate environment
· Background in finance, project management, construction management, architecture, or occupancy planning is desirable
· Excellent strategic, analytical, communication, and presentation skills are essential
· Ability to self-motivate, multi-task and manage numerous projects simultaneously
· Attention to detail and ability to develop and implement detailed processes
· Strong organizational skills, with the ability to prioritize tasks
· Demonstrate a solutions-oriented approach with the skill to proactively communicate recommendations to the client
· Strong understanding of MS Excel with focus on data skills such as pivot tables, filters and graphical displays
· Excel; CAFM; PowerPoint
· Team consist of MAC/OP team based in Sunnyvale (3 Occupancy Planners, 2 MAC Coordinators)
· Team oriented while being flexible to handle impromptu deliverable's
· Collaborate with Project Management, Facility Management, and Transactions Teams
· High level of engagement with the Client Real Estate team
· Proficient in CAFM or Occupancy Tool and Facilities Work Order Systems
· Strong Microsoft Excel, Word, PowerPoint, and Outlook skills
· Proficient in Microsoft SharePoint Site
· High aptitude for learning new technologies

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.