Brokerage Assistant

Job description

About JLL

JLL is a professional services and investment management firm specializing in real estate. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of over 90,000 as of December 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL!

Marketing Administrator

Reporting to the Team Lead of Marketing & Operations and the Practice Lead of the Tenant Representation Group, this role includes daily real estate administrative support in a fast-paced environment. As a Brokerage Assistant, you will provide sales, marketing, and research support along with general administration to our brokers and clients. Your responsibilities will be an exciting mix of providing presentation support, listing and offer preparation, property marketing and client reporting, conducting market research and transaction administration, all while coordinating promotional and post sales marketing materials (under the direction of our marketing team).

The ideal candidate will have a minimum of two years’ professional working experience. This role is suited for someone who is has an interest in commercial real estate, client services and sales.

The key responsibilities include, but are not limited to:

Administration & Research

·  Work closely with the Team Lead of Marketing and Operations to develop understanding and working knowledge of the company’s business, core audience and best practices
·  Work closely with agents on various initiatives and special projects
·  Provide administrative support for internal and external correspondence including file management, scanning, photocopying, and organizing and distributing marketing materials
·  Assist in deal-making process as required: edit offers lease/Letters of Intent, track offers in progress and follow through on execution; coordinate flow of documentation and information between company and clients
·  Maintain and review property listings and manage expiry dates and prepare required documentation
·  Maintain records of correspondence for property listings with agents and update client reporting as required
·  Create, review, and/or prepare market surveys, tour books, or presentations
·  Liaise with research team to create demographic materials
·  Schedule meetings, appointments, and conference calls
·  Proofread copy for spelling, grammar and layout making appropriate changes; responsible of accuracy and clarity of final copy
·  Conduct market information research through various sources including third party databases such as Altus and CoStar
·  Any other reasonable duties and responsibilities assigned

Marketing

·  Organize, create, prepare and produce customized marketing materials as well as client-specific packages, presentations, and proposals.
·  Assist with preparation, creation and/or assembly of marketing materials including:
·  Brochures & flyers
·  E-mail blasts and campaigns using an email marketing software
·  Signage
·  Direct Mailers
·  Tour packages and books
·  Pitches and RFP responses
·  Update listings on JLL’s website and other locations as advised
·  Assist in the creation of layouts and graphics for bespoke websites, pitches and other assignments as they arise

Qualifications

To perform this job successfully, an individual must be able to perform each essential task at an above average level. The requirements listed below are representative of the knowledge, skill and/or ability required.

Must Have

·  Minimum of 2 years of professional working experience
·  Diploma or Degree in Marketing, Graphic Design, Communications, Business Administration preferred and/or 2+ years of professional working experience
·  Advanced knowledge and efficient use of business suite computer programs including MS Office: Word, Excel, PowerPoint, Outlook
·  Mid level skills using Adobe Creative Suite: InDesign, PhotoShop, Illustrator, and Acrobat
·  Possess characteristic traits of independent thinking, self-starting initiative while working well in a team-oriented environment
·  Must be able to handle flexibility in task management while having a keen eye for detail
·  Ability to read, analyze, interpret and create general business documentation
·  Ability to write reports, business correspondence and format presentations
·  Excellent and effective verbal and written communication skills
·  Excellent proofreading and editing skills
·  Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
·  Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision
·  Ability to maintain discretion and confidentiality regarding personnel and industry-related matters
·  Attitude — positive, always seeking to better our team, reaching out to bring value
·  Team player – able to work with the Team Lead to ensure timely task and deliverable execution

Nice to Have

·  Prior experience in real estate, specifically in the commercial sector
·  Mid to advanced level skills in Adobe Creative Suite (Photoshop, InDesign, Illustrator)
·  Knowledge of web design
·  Knowledge of Google Earth Pro, Salesforce and Hootsuite

What you can expect from us

We’re an entrepreneurial, inclusive culture. We succeed together—across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

If you are applying to a position in Canada, accommodations for applicants with disabilities or other grounds protected by human rights legislation are available upon request for candidates taking part in all aspects of the employment selection process. For all internal and external applicants who require accommodation in the recruitment and selection process please contact  Careers.Canada@am.jll.com  for assistance/support. Applicants must complete all required steps in the application process, including providing a Resume/CV, in order to be considered for this position.

Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.