Mail Room Officer

Job description

This position is responsible for receiving and sorting incoming calls/mail and/or packages to distribute to other departments or individuals.  Additional duties include any and all other facilities related services tasks assigned.

Areas of Responsibility
Mail Organization

•Sort and collate mail

•Dispose of junk mail

•Sort mail, such as returned letters, adjustments, bills, orders and payments

•Resolve issues with incorrect, returned mail

•Receive outgoing mail and apply correct postage

•Arrange for pickup of outgoing mail

•Stamp mail with postage meters

•Fold letters, circulars or other documents and insert into envelopes for distribution

•Record registered mail

•Mail Distribution
•Place mail in proper buckets for distribution

•Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)

•Weigh mail to determine correct postage

•Place mail in metal bins and carry to departments for distribution

Dock/Event Support
•Perform dock operations including loading and unloading of trucks.

•Delivery of materials from docks throughout building

•Maintain cleanliness of dock areas

•Provide support for small office moves

•Set up and tear down conference rooms

•Any and all other facilities related services/duties and tasks assigned.

Education and Experience

•1-2 years of previous mail room experience

Skills and Knowledge

•Excellent communication skills in English, both written and oral

•Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines

•Ability to learn quickly

•Ability to sort the mail in a way to help ease and speed of delivery

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.