Offers “Jll”

Expires soon Jll

Facilities Coordinator

  • Internship
  • Lake Bluff, USA

Job description



The Facilities Coordinator will serve as the account’s on-site representative at our client’s two sites in the Greater Chicago Area. He/She will assist the Facilities Team Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, and occupancy planning services.


· Client/Stakeholder Management
· Provide superior customer service to meet on-site client’s expectations
· Procurement & Vendor Management
· Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
· Assist in the procurement of vendors and services as required
· Finance Management
· Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
· Invoice review and issue resolution
· Provides input to budget preparation (CAPEX and OPEX) and variance analysis
· Health & Safety Management
· Conduct regular audits to ensure safety procedures on site are in place and working
· Assist in carrying out safety procedures when needed
· Site Operations Management
· Manage work orders for the site to ensure all required data related to the work performed is captured
· Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
· Seek ways to constantly reduce costs and improve operational standards
· Maintain premises in neat and good working condition at all times
· Perform routine facility inspections
· Risk Management
· Oversee minor improvement projects at the site
· Support major capital projects at the site, as needed
· Achieve Key Performance Indicators and Service Level Agreement targets


Ideal Experience

· Prior experience in facilities, property management, hospitality or related field preferred
· Knowledge of local building code requirements is advantageous
· Understanding of basic building systems and components (HVAC, plumbing, fire protection/alarm systems, electrical systems, A/V systems, office furniture, carpet and flooring) is advantageous
· Work order/CMMS system experience (Corrigo preferred)

Critical Competencies for Success

· Firm First Mindset
· Able to cooperate and work well with others to meet targets
· Support the team effectively as and when needed
· Proven ability to commit to flawless execution while complying with firm’s procedures and standards
· Client Focus & Relationship Management
· Able to interact with the general client staff & vendors with ease
· Ability to manage conflict and conflicting priorities
· Demonstrates ability to work with vendors to deliver efficient services
· Demonstrates proactive & professional approach to customer service
· Has a customer-oriented attitude
· Project Management & Organizational Skills
· Proven ability to manage multiple and complex operational matters
· Demonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner

Other Personal Characteristics

· Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively
· Ability to effectively deal with stressful situations
· Able to work independently
· Self-motivated; confident & energetic
· Flexible – able to adapt to rapidly changing situations
· Goal-oriented – able to focus on meeting all performance targets
· Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English); also an active listener
· Exhibits honesty & trustworthiness

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