Assistant Technical Manager

Job description

 

Title

Assistant Facility Manger - Technical 

Business unit

IFM

Reporting to

Lead technical services manager/ Site Service Manager

JLL designations

AFM Technical - Facilities

Direct reports

3 -4

Salary Band

INR - 650,000- INR 720,000

Diversity

(M)

Duties & responsibilities

· 
Monitor day to day technical operations activity for the site.

· 
Support to ensure adequate supply of materials including Electrical, plumbing, Carpentry 

· 
Coordinate with the landlord team to ensure compliance with statutory regulations on fire, health and safety standards & building management

· 
Conduct weekly physical inventory for stock management and raise IMT requests

· 
Coordinate with vendor staff & staff on site to ensure the smooth operation

· 
Routinely inspect the building, have regular walk arounds and raise tickets for closure of the identified snags on a daily basis

· 
Participate in emergency evacuation procedures including crisis management and business continuity

· 
Assess & analysis of the readings for weekly & monthly reports on M & E, covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc

· 
 Support the asst manager- technical in identifying  energy management, saving opportunities, risk management.

· 
Ensure all the electromechanical systems planned preventive maintenance are undertaken in accordance with the 52 week calendar

· 
Share 2 min GUTS survey form to users and take corrective action on the users feedback, randomly meet users on a daily basis to understand the facilities services

· 
Track Staff attendance through VMT tool

· 
Coordinate  & support office renovation and refurbishment activities

· 
Support asst manager- technical to forecast the regular & monthly spends for the month

· 
Support in procurement process for regular and ad hoc technical activities

· 
Coordinate with the vendor’s to receive monthly invoices on time.

· 
Coordinate for quarterly NDC’s for principle / non principle vendor

· 
Provide a training to the onsite team equipments procedure & implementation

· 
Recommend continuous quality improvement practices

· 
Additional activity given by site services manager / client

Performance objectives

· 
Client/Stakeholder Management 

· 
Proactively engage stakeholders to ensure that on site client’s expectations are met though high levels of customer service

· 
Build and develop effective client / stakeholder relationships across multiple levels of the organisation

· 
Proactively understand the customers/ employees needs and act on them before being requested
 
· 
Finance Management

· 
Accurate billing and invoicing

· 
Adherence to the monthly forecast

· 
Invoice management.
 
· 
Procurement & Vendor Management

· 
Work on getting quotations as per site need

· 
Sharing indents for monthly material supply

· 
Zero stock out of situation
 
· 
Other Key Activities

· 
Participate in emergency evacuation procedures including crisis management and business continuity

· 
Take readings for weekly & monthly reports on M & E, covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc

· 
Energy management, saving opportunities, risk management & engineering systems audits

· 
Preparing floor register for Health and Safety Issues for client 24/7 emergency call support and site attendance is required

Key attributes

· 
Excellent people skills and ability to interact with a wide range of client staff and demands

· 
Tertiary qualifications in Electrical Engineering essential

· 
Knowledge of occupational safety requirements

· 
Finance Management (Invoices)

· 
Vendor Management

Employee specification

Electrical/Mechanical Engg  Graduate with 6+ yrs of min exp in facility management else separate approval for only Electrical/Mechanical Engg  Graduate has to taken.

 

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.